The Salvation Army USA Central Territory · 1 month ago
Business Administrator
St Charles, IL
Full-time
Onsite
Senior Level
$25.04/hr - $30.05/hr
7+ years expThe Salvation Army USA Central Territory is seeking a Business Administrator for their Tri-City/St. Charles Corps. The role is responsible for overseeing daily operations, including financial and facility administration, ensuring timely and accurate processing of financial information, and managing community service workers and volunteers.
Non-profit Organization Management
Responsibilities
Responsible for the daily operations of the Tri-City Corps, ensuring that financial and facility administration is handled in a timely, accurate & efficient manner
Financial Administration
Financial information is processed in a timely and accurate manner, in accordance with the standards of the North & Central IL Corps Accounting department
Categorizing and depositing all donations & other cash receipts
Scan all donations and tithes on a weekly basis
Deposit all program service fees and non-donor income no more than 3 days after receiving
Review and verify donation deposits upon posting in the bank account
All accounts payable functions
Review, code, and submit to Corps Accounting all invoices, expense vouchers and reimbursement requests
Monitor cash flow and recommend to the officers invoices requiring payment
Communication with vendors regarding any invoice discrepancies or questions
Responsible for maintaining gift card inventory according to Salvation Army minutes
Maintain detailed financial records according to Salvation Army Minutes, including but not limited to all financial transactions, reports and source documents to substantiate all cash receipts and disbursements
Assist in preparing various financial reports and budget information for Corps Officers, federal and local government agencies, Advisory Board, Corps Council, United Way/Community Chest applications, grant applications and audits, as well as end of year contribution statements for church donors
Assist the Corps Officer in creating the yearly Corps budget and submit it to divisional headquarters, as requested
Assist in monitoring statements for accuracy for Tri City funds kept elsewhere
Reserve accounts
Capital Trust accounts
Serve as liaison and control for EFSP funding for the Fox Valley Corps
Process EFSP requests and verify eligibility for EFSP funding
Submit eligible EFSP requests to DHQ for processing
Complete compliance reporting and submitting to EFSP board in a timely manner
Assist Corps Officers in generating monthly statistical records
Inputting attendance for weekly programs
Gathering, inputting, and compiling month end statistics in preparation for DHQ submission
Assist with maintaining financial records for youth programming, including:
Residential Camp Applications, payments, & receipts
Maintain records for Corps Grants, including but not limited to:
United Way Funding
Pathway Of Hope Funding
Geneva Community Chest
Other Grants as received
Facility Administration
Supervise and manage community service workers and volunteers
Create and manage daily task sheets for community service workers
Monitor seasonal and monthly duties to ensure proper maintenance of the building
Oversee maintenance & repairs for the Corps facility
Call service companies for general repair and maintenance as well as maintain current and accurate records
Follow established policies and procedures in creating preventative maintenance contracts
Secure bids for repairs and equipment, when necessary, and process in accordance with established procedures
Communicate with service providers such as phone, copier, soda machine, garbage, snow plowing. Secure bids/proposals and establish service when necessary (with the approval of the Corps Officer)
Liaison with alarm company to maintain building security
Maintain equipment files to include instruction manuals and warranty agreements
Coordinate facility (room) usage for Corps groups and outside agencies, groups and individuals
Communicate with agencies, outside groups and individuals regarding room availability and facility rules, regulations and fees
Prepare yearly contracts for outside agencies
Negotiate usage requirements and fees
Coordinate with Corps Accounting to send any facility usage biiling, as needed
Schedule and track all room usage requests for Corps and Corps group activities
Communicate with staff regarding room usage needs such as set up and clean up, additional staff hours and special equipment
Provide weekly reports regarding scheduled events for department heads and the front desk
Maintain copy room and equipment by:
Keeping copy room and supplies organized and stocked
Keeping copier and other equipment dust free
Coordinating with Ministry Assistant to order additional supplies
Oversee maintenance and repairs for Corps vans and bus
Coordinate with NCI DHQ on the maintenance of vehicle titles, registrations, insurance cards
Schedule needed repairs and upkeep on vehicles
Responsible for Wex Fleet cards
Coordinate and schedule all van and bus usage
Maintain current inventory lists for corps, including corps inventory, key inventory, quarters inventory, storage inventory, etc
Other Duties
Assist with preparing, submitting, and overseeing seasonal hiring forms
Assist with processing seasonal payroll
Other duties as assigned
Qualification
Required
Bachelor's degree in business administration, management, or related field
Minimum of 7 to 10 years of experience in business administration
Previous supervisory experience
Several years of experience and knowledge of word processing and spreadsheet applications
Valid Driver's license/MVR clearance
Excellent communication (verbal and written) and interpersonal skills
Uses diplomacy and good judgment
Demonstrated ability to use initiative and be a self-starter
An ability to work with confidential material
A willingness to promote the mission of The Salvation Army
An excellent attention to detail, procedures, processes and policies
A demonstrated ability to manage projects, priorities and staff in a constantly changing environment
A communication and management style that exhibits the principles and values of the Army as well as fosters team relationships and effectively communicates information
A flexible style that also displays a willingness to learn
Possess ability to multitask with a strong awareness of deadlines
An understanding of data management, procedure development & flow of information
A “hands-on” knowledge of how to effectively work with diversity in the workplace
This position is required to do light physical work and must be able to lift 25 pounds
In order to successfully perform the essential functions of this position, the employee is regularly required to use standard office equipment and a PC
Preferred
Exposure to social services or faith-based organizations
Company
The Salvation Army USA Central Territory
The Salvation Army is an evangelical part of the universal Christian Church.
Founded in 1865Hoffman Estates, Illinois, US
5001-10000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase