Beth Israel Lahey Health · 2 weeks ago
Administrative Assistant 2- Strategic Planning Office
Boston, MA
Full-time
Hybrid
Mid, Senior Level
$21.63/hr - $29.11/hr
5+ years expBeth Israel Lahey Health is a growing health care organization committed to making a difference in people’s lives. The Administrative Assistant II provides essential administrative support, calendar management, and project coordination to help implement strategic growth plans for the system and its business units.
Elder CareHealth CareHospitalPrimary and Urgent CareProfessional ServicesTraining
Responsibilities
Serves as the primary point of administrative contact with other departments across BILH and within each business unit relative to calendar management and other administrative tasks
Coordinates meeting set-up, as required, including securing meeting space, notifying attendees, arranging for audio-visual resources, and tracking attendance
Accesses or otherwise keeps abreast of the schedules of Managers and Directors in the Department
Assists in the project management, coordination, supervision, and completion of special department projects and events, which may include research, surveying, database management and reporting, and support for implementation of system-wide policies and procedures
Supports departmental fiscal management by overseeing office accounts and monitoring expenditures
Develops and maintains budget log. Coordinates invoices on a weekly basis
Serves as liaison to the Accounting/Finance department regarding departmental expenses
Serves as point of contact for vendors in terms of securing appropriate documentation for legal review processes and accounts payable processing
Complies with all Beth Israel Lahey Health policies, as well as those of Beth Israel Lahey Health affiliates, providers, networks, etc
Complies with behavioral expectations of Beth Israel Lahey Health
Maintains courteous and effective interactions with colleagues and patients
Demonstrates an understanding of the job description, performance expectations, and competency assessment
Demonstrates a commitment toward meeting and exceeding the needs of our customers and consistently adheres to Customer Service standards
Participates in departmental and/or interdepartmental quality improvement activities
Participates in and successfully completes Mandatory Education
Performs all other duties as needed or directed to meet the needs of the department
Qualification
Required
Associate's Degree or equivalent
5+ years of progressively advancing experience as an administrative assistant/coordinator
Skill in organizing resources and establishing priorities
Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues
Superb communication, listening, relationship-building, and follow through skills are necessary
Ability to work effectively within a large and complex organization, with a wide range of constituencies in a diverse community
Ability to foster a cooperative work environment
Advanced skills with Microsoft applications, including Outlook, Word, Excel, and PowerPoint
Demonstrated experience in budget preparation and fiscal management
Ability to use independent judgment and to manage and impart confidential information
Company
Beth Israel Lahey Health
Beth Israel Lahey Health Center offers patient care, urgent care, assisted living, and research and education services.
10001+ employees
H1B Sponsorship
Beth Israel Lahey Health has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (2)
2022 (1)
Funding
Current Stage
Late StageLeadership Team
Robert Fields
Chief Clinical Officer and Executive Vice President
Recent News
2026-01-25
Boston Globe
2025-11-24
Company data provided by crunchbase