HEALING HEARTS COUNSELING SERVICE PLLC · 12 hours ago
Virtual Executive Assistant for Mental Health Practice (Path to COO Role)
United States
Contract
Remote
Entry, Mid LevelHealing Hearts Counseling Service is a growing Oklahoma-based mental health practice helping individuals, couples, and families heal, grow, and rediscover purpose. They are seeking a Virtual Executive Assistant who will manage administrative and clinical operations while having the opportunity to grow into a leadership role, potentially as COO.
Mental Health Care
Responsibilities
Manage scheduling, reminders, and client communication
Process new client inquiries and follow-ups
Send post-session messages and review requests
Verify insurance eligibility and authorizations
Submit and follow up on claims
Record payments and maintain accurate client accounts
Maintain therapist schedules and coordinate calendars
Track KPIs, update reports, and organize daily task priorities
Communicate with therapists about client updates and office needs
Help create and post mental health content aligned with our mission
Engage with followers, track analytics, and support community growth
Use tools like SimplePractice, Zoho, and Canva to support practice growth
Identify opportunities to improve workflows and document processes
Qualification
Required
Experienced in healthcare administration, mental health, or executive support
A strong communicator and proactive problem solver
Comfortable learning new systems and technologies
Compassionate, organized, and values-driven
Faith-centered with a long-term vision for leadership
Someone who thrives in purpose-driven work and wants to make an impact
Benefits
Opportunity for full-time advancement into COO leadership
Mentorship and professional development in the mental health field
A warm, collaborative culture grounded in faith, purpose, and growth
Company
HEALING HEARTS COUNSELING SERVICE PLLC
Healing Hearts Counseling Service PLLC is a mental health agency based in Oklahoma.
Founded in 2012
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Shenita Jones, MBA MA LPC-S RPT
Chief Executive Officer/ Therapist
Company data provided by crunchbase