griddable.io · 1 day ago
Executive Assistant / Sr. Executive Assistant
San Francisco, CA
Full-time
Hybrid
Senior Level
5+ years expGriddable.io is a company that values teamwork and excellence, and they are seeking Executive Assistants to support their top executives globally. The role involves managing schedules, coordinating meetings, and assisting with travel and other administrative tasks to ensure the success of the executives and the organization.
AnalyticsBig DataCloud Data ServicesData IntegrationInformation TechnologySaaSSoftware
Responsibilities
Manage day to day schedules in such a way that the executive is able to complete their obligations in an organized, efficient way
Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, meetings with team members and customers, etc
Proactively manage calendar priorities based on customer meetings, release cycles, fiscal calendars, current projects, team needs and Dreamforce
Book appropriate domestic and international travel within Salesforce’s travel policy, taking into account travel Visas, costs and proper documentation
Effectively work with employees from other groups within Salesforce and Senior Executives inside and outside the company, and recognizes key players within all organizations
Assist with food orders, luncheon planning, and planning of other business related meetings as requested
Other administrative and project duties as requested
Qualification
Required
MUST be located in one of the listed locations AND be willing to go into an office on a hybrid basis (3x/week)
Minimum of 5+ years of applicable administrative experience, ideally from a global software organization
Skillful execution of administrative activities, with high attention to detail, organization and process
Experience with the setting up and management of virtual meeting platforms such as Zoom, Webex, GoToWebinars, Google Hangouts and conference calls
Strong teamwork skills; and a confident ability to offer suggestions and improvements to process and work very collaboratively with others
Strong relationship management skills, ability to build a personal network throughout the company
Project Coordination experience needed at an intermediate complexity
Strong verbal and written communication. Ability to communicate clearly and effectively with senior leaders and external partners
Experience partnering with senior management in a fast paced, innovative environment
Experience working with/in large administrative teams
Working proficiency of Google Suite (Gmail, Docs, Drive, GMeet). Experience using Quip, Slack, Salesforce and Tableau and are a plus
Must be in one of the listed locations and open to being hybrid in office 3 days per week
Preferred
Customer centric orientation
Agility and flexibility in response to changing priorities and needs
Proven ability to manage projects, work under pressure and consistently make deadlines
Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges
Possess an ability and curiosity and to comprehend the global DNA of the company and its organizations
Have the ability to handle confidential material with the utmost discretion
Ensure communications are clear, thorough, and specific, with attention to follow-through
Company
griddable.io
Griddable.io is a San Jose, CA based SaaS startup that closed Series A funding in 2017 from August Capital, Artiman Ventures, and Carsten Thoma, founding CEO of Hybris (acquired by SAP).
11-50 employees
Funding
Current Stage
Early StageTotal Funding
$8M2019-01-28Acquired
2018-02-28Series A· $8M
Leadership Team
Burton Hipp
VP of Engineering/Founder
Company data provided by crunchbase