Kelly · 5 hours ago
Administrative Coordinator
Jacksonville, FL
Full-time
Onsite
Entry Level
1+ years expKelly Services is currently seeking an Administrative Coordinator at one of our Global Clients in Jacksonville, FL. The role involves providing administrative support to the Research and Development team, maintaining calendars, organizing meetings, and ensuring efficient workflow within the department.
OutsourcingProfessional Services
Responsibilities
Uses discretion handling difficult calls and routes calls to appropriate individual
Attention to detail
Maintains calendars and arranges meetings for supervisor and/or department
Organizes and expedites flow of work through supervisor's office and provides follow-up to ensure projects are completed as required
Gathers and collates data as requested by management
Performs work with a thorough understanding of departmental procedures in respective field
Adheres to environmental policy and procedures and supports department environmental objectives
Serves as Administrative Coordinator for R&D Department by providing administrative support to the Research and Development team including but not limited to the following duties:
Provide back-up support to Executive Administrative Assistant and Executive Administrative Coordinator
Processing payments
Submitting and payment tracking
Updating R&D Org Charts
Responding to requests that are sent to the R&D Admin Mailbox
Submitting office supply requests through eMarketplace
Concur Expense Reports
Provide back-up support for the RDLT, Global Head of R&D, Executive Assistant, and Executive Administrative Coordinator
Scan all receipts that are not electronically submitted for entry into Concur
Track down receipts not forthcoming Audit/question receipts
Event Logistics
Meetings/calendar
Order/coordinate catering for meetings
Work with Directors on retiree for retiree arrangements
Provide support with R&D meeting set-ups
Especially for Conference Rooms that cannot be booked by anyone but the R&D Admins. large rooms / meetings, VIP 2416, Auditoriums, R&D Breakroom calendar, R&D Breakroom
Supply Orders: Orders for general supplies through eMarketplace
Provide support to employees requesting supplies Inventory copy paper in print areas
Orders for electronic and/or specialty items through SHI eMarketplace
Research items as needed for correct size/power
Cross check and verify accuracy of each order upon arrival
Contact requester when order arrives if needed
Business Cards - as needed Ordered through eMarketplace
Maintain and organize supply cabinets
Dispose/recycle items as needed
Restock water as needed for larger meetings - Order through eMarketplace Additional miscellaneous duties/projects as assigned
Maintain Mail
Sort mail into proper slot 1x/per day
Manage misdelivered mail
Qualification
Required
High school diploma or equivalent
1 year or more administrative experience
Administrative background for demonstrated organizational skills
Competent with Microsoft Outlook, Excel, Word, and PowerPoint
Professional demeanor and good communicator
Preferred
Experience with Concur and eMarketplace
Benefits
Medical
Dental
401K
Paid time off
Holiday
Vacation
Sick/personal time
Annual performance reviews
Voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability
Retirement savings plan
Service bonus and holiday pay plans (earn up to eight paid holidays per benefit year)
Transit spending account
Paid sick leave under the applicable state or local plan
Company
Kelly
We’ve been helping organizations find the people they need longer than any other company in the world.
10001+ employees
H1B Sponsorship
Kelly has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (85)
2024 (76)
2023 (59)
2022 (74)
2021 (81)
2020 (65)
Funding
Current Stage
Public CompanyTotal Funding
unknown1978-01-13IPO
Leadership Team
Chris Layden
Chief Executive Officer
N
Nicholas Zuhlke
Vice President, Controller, and Chief Accounting Officer
Recent News
Kelly Services, Inc.
2025-11-08
2025-11-08
Company data provided by crunchbase