University of Florida · 2 weeks ago
Program Coordinator, Campus Events and Traditions
Gainesville, FL
Full-time
Onsite
Entry, Mid Level
$48K/yr - $50K/yr
2+ years expUniversity of Florida is seeking a Program Coordinator for Campus Events and Traditions. The role involves managing and coordinating GatorNights programming, overseeing event logistics, and supporting campus-wide events and traditions.
Higher Education
Responsibilities
Manage and coordinate all aspects of GatorNights programming
Responsible for management and coordination of programming including but not limited to program development, program management, risk management, and on-site event management
Responsible for coordinating space reservations, securing necessary event supplies and rentals for each event
Responsible for developing a strategic schedule for events for academic year that aligns with office mission, supports initiatives, and encourages co-sponsorship between organizations
Manage and implement plan for effective area communications; ensure messaging and image are aligned with office’s mission and values
Responsible for creating initiatives designed for individual or group participation that encourages growth and sustained participation
Coordinate with other departments across campus including but not limited to the Division of Student Life, University Police Department, event venues, academic units and other campus partners
Analyze data, and compile reports to support or inform management decisions and unit goals
Ensure student participation and input in all phases of program development and implementation
Interpret and ensure compliance with appropriate university policies and guidelines related to general regulations and procedures, students, student organizations, safety, and event management
Assist in the development and implementation of appropriate policies, procedures, and guidelines for evening programming and related processes
Responsible for financial management including planning and monitoring budgets, appropriate expenditure controls, record keeping, and compliance with financial guidelines and procedures
Manage all aspects of performer contracting process (e.g. contract negotiation, preparation, and management)
Responsible for developing and maintaining current information on performers and agencies
Provide supervision, training, and support to the GatorNights student staff
Assist the Office of Campus Engagement in its efforts to provide support, advising, training, and oversight to ensure effective and comprehensive campus programs, events, and traditions at UF
Assist the office initiative to develop and support large scale campus events and traditions through the Signature Events program
Assist with developing and maintaining UF traditions, event creation and implementation, and on-site event management
Support Student Government Productions, ACCENT Speaker’s Bureau, Class Councils and other campus events and initiatives as needed
Advise other designated student organizations and committees in the development and implementation of social and educational programs such as concerts, lectures, films, and special events for UF students
Assist with major campus-wide events as assigned (e.g., Homecoming Events, Gator Growl, Student Government Events, etc.)
Advise student leaders in all aspects of event programming including but not limited to idea development, budgeting, planning, advertising and promotion, program implementation, and program evaluation
Interpret university policies for students and student organizations relating to the management of programs, contracts, safety, liability and risk management, and fiscal management
Serve as a resource for event planning and management for students, staff, and faculty as needed
Assist with budget planning, monitoring, and reporting for events
Assist in developing and maintaining collaborative relationships in programming efforts with other UF departments, including academic departments
Assist with administrative functions of the Office of Campus Engagement
Develop, conduct, and analyze research and assessments for various programs and services of the Office of Campus Engagement including but not limited to programming needs assessment, effectiveness of programs and services including outcomes assessment and student satisfaction
Contribute to the development and implementation of a comprehensive marketing and promotions strategy for the services and programs of the Office of Campus Engagement
Assist with budget planning and reporting. Maintain accurate and up-to-date financial records and ensure proper procedures, controls, and financial guidelines for all areas including organization expenditures
Contributes to the Division and University through active participation on committees and division-wide initiatives (example opportunities: conduct committee, First Year Florida, etc); and, other duties as assigned
Qualification
Required
Master's degree in an appropriate area of specialization; or a bachelor's degree in an appropriate area of specialization and two years of relevant experience
Preferred
A Master's Degree in Higher Education, College Student Personnel, or comparable field or a Bachelor's in an appropriate field and 3+ (three) years relevant experience
Demonstrated experience in advising students and working with event planning and student organizations at the college or university level
Demonstrated planning, organization, and communication skills (verbal and written)
Demonstrated ability to handle multiple projects or tasks simultaneously
Demonstrated knowledge and proficiency with computers and basic software applications
Demonstrated experience working with a campus activities board
Demonstrated knowledge and skills in marketing and promotions
Demonstrated knowledge and experience in budget development
Company
University of Florida
University of Florida is a public land-grant research university in Gainesville, Florida.
10001+ employees
H1B Sponsorship
University of Florida has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (388)
2024 (307)
2023 (278)
2022 (282)
2021 (169)
2020 (162)
Funding
Current Stage
Late StageTotal Funding
$6.83MKey Investors
Align TechnologyUS Department of EnergyNFWF
2025-06-02Grant
2024-09-17Grant· $2M
2024-09-10Grant· $0.18M
Leadership Team
Sri Kalyanaraman
Co-founder, VR for the Social Good Initiative
Chris Cowen
Senior Vice President and Chief Financial Officer
Recent News
2026-01-17
2026-01-13
2025-12-07
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