Alternatives, Inc. · 14 hours ago
Administrative Support
Alpha House - BILLINGS, MT 59101
Full-time
Onsite
Entry Level
$16/hr - $18/hr
2+ years expAlternatives, Inc. is hiring for the position of Administrative Support at Alpha House. This role involves managing community treatment service intake processes, maintaining documentation, and providing clerical support to ensure smooth operations within the administrative team.
EmploymentHealth CareMental HealthNon ProfitWellness
Responsibilities
Manage Community Treatment Service intake processes and ensure accurate documentation
Monitor inventory and stock supplies as needed
Maintain and update standard operating procedures and forms as needed
Prepare and submit reports accurately and on time
Record and maintain meeting minutes on a rotating basis
Handle property disposition according to policy
Complete assigned audits to ensure compliance
Process and maintain forms and re-stock of forms/packets
Maintain secure filing systems for sensitive documents
Perform mass uploads and ensure accurate digital recordkeeping
Manage visitor logs and security protocols
Process monetary dispositions per policy
Coordinate and document employer feedback surveys
Handle large-scale document uploads efficiently
Qualification
Required
High school diploma or equivalent
Minimum of two years in a secretarial, administrative assistant, or related office role
Proficient in Microsoft Office programs
Familiar with office equipment (copiers, fax machines, multi-line phone systems)
Typing speed of at least 45 words per minute
Strong writing, spelling, and verbal communication abilities
Capable of handling multiple duties simultaneously
Strong organizational skills
Valid Montana driver's license
Ability to pass federal drug test and background check
Benefits
Medical: Employer pays $511.72 toward employee coverage. Additional plans for children and family are available at employee cost.
Dental: Employer pays 100% of employee-only coverage. Affordable coverage for children and families is available at employee cost.
Vision: Affordable plans are available for employees, children, and families at a low cost.
Life Insurance: The agency provides a $25,000 coverage plan for all benefit-eligible employees. Supplemental life insurance plans are available at employee cost.
Short-and-Long-term Disability: 100% employer-paid coverage for employees.
401k/Retirement Plan: Employees are eligible for 401k contributions after one year of employment and 1,000 hours worked. Employer profit sharing is eligible annually, based on board approval.
AFLAC: Supplemental plans are available to employees and their families at employee cost.
Accrual: Start accruing PTO from your first paycheck. Full-time (40-hour) employees with 0-2 years of employment accrue 4.65 hours per pay period, totaling 15 days a year.
Increased Accrual with Tenure: Accrual rates increase at 3 years, 5 years, and every subsequent 5-year mark, up to 25+ years.
Pro Rata Basis: Accrual rates for employees working 20-30 hours per week are on a pro rata basis.
Paid Holidays: Full-Time Employees: Enjoy 11 paid holidays. Part-Time Employees: Employees working 20-30 hours per week also receive paid holidays on a pro rata basis.
Student Loan Forgiveness: Alternatives is a PSLF-approved employer, so you can get your student loans forgiven by working for a non-profit.
Scholarship Program: After one year of service, you can take advantage of our scholarship program to complete your degree, get specialized training, or earn a certification.
Birthday Lunch: Celebrate your birthday with a $15.00 lunch allowance! It's a great chance to enjoy a meal with coworkers and meet other team members you might not see regularly.
Career Growth: We love to promote from within! Many of our team members have grown into new roles, and we have impressive longevity in our staff. Our CEO has been with us for over 40 years, and many others have been here for 10+ years.
Company
Alternatives, Inc.
Alternatives, Inc.
201-500 employees
Funding
Current Stage
Growth StageRecent News
2023-12-20
2022-02-25
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