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Vanderbilt University Medical Center · 9 hours ago

Administrative Assistant - Applied Innovation Department - Onsite, Nashville TN

Nashville, TN

Full-time

Onsite

New Grad, Entry Level

Vanderbilt University Medical Center is located in Nashville, Tennessee, focusing on teaching, discovery, and patient care. They are seeking an engaged and resourceful Administrative Assistant to support the Brock Family Center for Applied Innovation, managing schedules, coordinating meetings, and providing general administrative support.

Cosmetic SurgeryEducationHealth CareMedicalUniversities

H1B Sponsor Likely

Responsibilities

Manage calendars for team members, scheduling meetings, calls, and deadlines

Support organized digital and physical filing systems for documents, contracts, and correspondence

Track and follow up on project deadlines, deliverables, and milestones

Assist in preparing budgets, expense reports, and purchase requests

Assist in researching vendors, suppliers, or resources for team needs and coordinating procurement

Help onboard new hires or contractors by organizing orientation materials and scheduling introductions

Maintain contact lists, distribution lists, and communication records

Create or update templates, standard operating procedures, and knowledge bases

Pitch in on miscellaneous tasks to ensure smooth day-to-day operations

Performs a variety of administrative support which may include scheduling, booking travel, expense processing and purchasing

Compiles, coordinate and assist in the collection, processing and submission of data

Prepares reports and other documentation as requested by area

Creates and maintains accurate documents and records

Qualification

Microsoft SuiteCalendar ManagementDocument ManagementBudget PreparationProject ManagementProblem-SolvingCommunication SkillsInterpersonal SkillsOrganizational SkillsAttention to Detail

Required

Engaged and resourceful Administrative Assistant to support the small, high-performing team

Manage schedules, coordinating meetings, supporting the budgetary processes and controls, and providing general administrative and project support

Take on a variety of ad hoc tasks, stepping in wherever needed to keep projects and day-to-day operations running smoothly

Thrive in a dynamic environment, enjoys wearing multiple hats, and values both precision and flexibility

Proactive and adaptable professional who thrives in a collaborative, fast-paced environment

Team player who takes initiative, recognizes what needs to be done without being asked, and takes pride in delivering high-quality work

Work with efficiency and accuracy, consistently following through on commitments and seeing tasks to completion

Genuine interest in innovation and healthcare, coupled with curiosity and a desire to grow their skills beyond the immediate scope of the role

Welcome learning new responsibilities, embrace evolving priorities, and contribute ideas that improve processes and outcomes

Work cross-functionally with other Brock Center staff in developing and accomplishing short and long-range program goals and objectives through active management of multiple projects in parallel