Inside Higher Ed · 9 hours ago
Executive Assistant to the President's Council
Laie, HI
Full-time
Onsite
Mid Level
$27/hr - $30/hr
3+ years expInside Higher Ed is an educational institution affiliated with The Church of Jesus Christ of Latter-day Saints, seeking an Executive Assistant to provide high-level administrative support to the President’s Council. The role involves managing administrative tasks, coordinating events, and ensuring effective communication while handling confidential information.
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Responsibilities
Serve as the primary administrative liaison for assigned President’s Council members, ensuring administrative and technical needs are met efficiently
Manage annual departmental budgets, reconcile transactions, and monitor potential overages
Screen visitors and incoming calls, addressing inquiries and directing concerns appropriately
Support departmental and committee meetings, maintaining resources for daily office operations
Provide advanced technical support for Workday, PeopleSoft, and Microsoft Suite (Teams, Outlook, Excel, and PowerPoint)
Conduct data analysis, generate reports, and develop visually compelling PowerPoint presentations for meetings and events
Coordinate and manage travel arrangements
Oversee office supply inventory and process fund transfers
Assist in planning, executing, and evaluating assigned special events under the direction of the Senior Executive Assistant
Mentor and oversee student teams involved in event development, ensuring hands-on experience with budgeting, logistics, and technical execution
Analyze event outcomes and provide recommendations for improvement
Serve on university committees as assigned
Provide guidance on university policies, financial reconciliation, and effective communication strategies
Qualification
Required
Minimum high school diploma, Bachelor's degree preferred, and at least 3-5 years of administrative experience with increasing responsibilities for office operations
Strong organizational and multitasking abilities
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite (Teams, Outlook, Excel, Word, PowerPoint), Workday, and PeopleSoft
Advanced skills in data analysis, report generation, and PowerPoint presentation design
Strong problem-solving and critical-thinking skills
Ability to work independently and collaborate effectively with a team
Preferred
Knowledge of budget reconciliation and financial processes preferred
Benefits
401(k) matching
Tuition benefits for employee and qualified dependents
Medical and Dental
Short- and Long-term disability benefits
Paid parental and maternity leave
Company
Inside Higher Ed
Inside Higher Ed is the online source for news, opinion, and jobs related to higher education.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2022-01-10Acquired
2006-08-31Series Unknown
Leadership Team
Stephanie Shweiki
Director, Foundation Partnerships
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