Brown University Health · 9 hours ago
Staffing Coordinator
Taunton, MA
Full-time
Onsite
New Grad, Entry LevelBrown University Health is a healthcare provider committed to excellence in patient care. The Staffing Coordinator is responsible for coordinating staffing and scheduling systems for the Nursing Service Division, ensuring optimal use of personnel and maintaining management information systems.
EducationHealth CareMedicalUniversities
Responsibilities
Assists the department director/manager to plan for scheduled and unscheduled staff vacancies by reassigning personnel and supplementing staffing with float or per diem nurses as needed
Collaborates with nursing management to ensure that the department’s scope of services strives to meet the needs and expectations of internal and external customers
Foresees potential problems and intervenes to offset adverse impact
Consults with Admitting regarding placement of patients
Functions in the absence of case management when needed
Demonstrates flexibility and innovation to facilitate the changes required to improve operations or to enhance revenue, effectiveness, productivity, responsiveness, and other quality factors
Demonstrates ability to respond to and provide direction on changing workload during crises and emergency situations
Exhibits effective decision-making skills
Assesses manpower needs, including number of staff, skill mix, and authorizes reassignment and replacement of staff and overtime to meet needs
Monitors staffing to ensure the optimal use of scheduled time and overtime for maximum productivity
Assists with cost containment by encouraging use of benefit time during periods of low census and/or low workload
Ensures the security and confidential treatment of sensitive and private information
Demonstrates ability to utilize computer technology for data generation, retrieval, analysis, and documentation
Readily accepts and receives feedback from colleagues and staff, creating safe environment for disagreement
Demonstrates effective writing skills for correspondence, reports and other documents
Collaborates with other leaders and relevant personnel to resolve problems and make decisions
Documents and tracks availability of per diem staff per policy
Contacts the float, off-duty, or per diem staff for supplemental staff as needed and requested
Compiles and maintains Nursing Division and select Patient Care Services staff contact directory
Maintains all clerical records required for the staffing systems
Maintains all records of personnel assignments
Performs administrative functions related to the use of the electronic bed board to support nursing leadership in facilitating patient flow
Processes and distributes end-of-pay period reports
Collaborates with nurse and select patient care services departments and finance to develop and maintain systems for collecting information to measure unit(s) productivity
Maintains computer hardware and software, and inventory of supplies
Coordinates scheduling and provides requested reports through electronic scheduling systems
Maintains staff records (i.e. use of sick time, FMLA, per diem, select inservices/competencies)
Serves as resource for electronic scheduling systems
Sets up and maintains user accounts in electronic scheduling systems
Communicates with appropriate director/manager and nurse supervisor all pertinent staffing information in a prompt and accurate manner
Demonstrates phone courtesy; identifies self and the office
Demonstrates effective writing skills for correspondence, reports and other documents
Prepares timesheets for director/manager approval
Ensures the security and confidential treatment of sensitive and private information
Provides administrative support to Directors/Manager as assigned
Coordinates and tracks administrative aspects of the onboarding process for new hires in the Nursing and select Patient Care Services Division in support of nursing and Patient Care Services leadership
Orders and manages supplies effectively
Controls timely and appropriate flow of information throughout the department and the organization; keeps people informed
Qualification
Required
High School diploma or equivalent
Strong analytical, organizational, interpersonal and demonstrated customer service skills required
Ability to function effectively in environment subject to urgent and frequent service requests
Proficiency in word processing and spreadsheet software
Preferred
Prior experience with electronic scheduling systems
Associate degree in secretarial/medical administrative assistant studies
Company
Brown University Health
Brown University Health provides an integrated academic health system offering hospital services, outpatient care and clinical education.
Founded in 1994
10001+ employees
Funding
Current Stage
Late StageRecent News
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