Zane State College · 18 hours ago
Administrative Secretary- Human Resources/ Personnel- (Provisional)
Buffalo, NY
Full-time
Onsite
Mid Level
3+ years expZane State College is seeking an Administrative Secretary for their Human Resources department. The role involves performing a wide variety of complex clerical, secretarial, and administrative tasks while providing support to an administrator or program manager, including managing correspondence and organizing meetings.
Higher Education
Responsibilities
Reproduces and types dictation from various sources of a difficult and sometimes confidential nature i.e. minutes and proceedings of meetings, hearings and conferences
Drafts and types letters, reports and memoranda for supervisor's approval
Types correspondence, reports, documents, records and materials from equipment with alpha-numeric keyboard, i.e., typewriters, electronic word processing equipment, CRT terminals, personal computers, data terminals and printers
Relieves supervisor of administrative details
Receives calls and callers, determines their needs or the reason for the visit or call and transmits factual information to them
Schedules appointments and arranges conferences or meetings as requested
Answers requests for administrative information
Sets-up and maintains confidential and regular correspondence
Reads and summarizes reports to facilitate review by and conserve time of the supervisor
Prepares office reports as directed
Tabulates data from numerous reports
Organizes and prepares work materials for meetings and conferences, i.e., agendas, reports, resolutions, etc
Transcribes, from various sources, minutes and proceedings of meetings, hearings and conferences
Assigns specific and standing tasks, reviews all typed correspondence and reports for accuracy and proper grammatical usage
Insures proper processing and filing of documents by observing activities and instructing subordinates in the procedures to be followed
Operates a personal computer involving the use of application programs and the input and retrieval of data
May supervise one or more employees in the typing of correspondence and reports
Performs related duties as required
Qualification
Required
Residence is a requirement for all positions
Continuous and permanent status in any city department as a Legal Secretary, Legal Stenographer, Principal Clerk, School Clerk, Senior Account Clerk, Senior Account Clerk-Stenographer, Senior Account Clerk-Typist, Senior Clerk, Senior Stenographer, Senior Typist or Transportation Clerk for one year
All applicants must have completed a course in typing or keyboarding, which must be listed on application
All applicants must submit a school transcript verifying a successful typing or keyboarding course. Online computer training courses will not be accepted
Associates Degree from an accredited college, business or technical institute in the Secretarial Science curriculum, including or supplemented by a course in typing/keyboarding (course must be listed on application) and one year of full time responsible clerical experience at a supervisory level, including the operation of an alpha-numeric keyboard
Graduation from High School, GED or Equivalency Diploma, including or supplemented by a course in typing/keyboarding (course must be listed on application) and three years of full time responsible clerical experience at a supervisory level, including the operation of an alpha-numeric keyboard
An equivalent combination as defined within the limits of A and B
All applicants must submit a school transcript verifying a successful typing or keyboarding course. Online computer training courses will not be accepted
Proof of education must be presented at time of appointment
Thorough knowledge of office terminology, methods and procedures and equipment
Good knowledge of proper grammatical usage, punctuation and spelling
Good knowledge of the agency's procedures, formats and guidelines concerned with receipt, processing and distribution of correspondence and memoranda
Working knowledge of the vocabulary and terms commonly used in a particular organization
Working knowledge of the procedures used in carrying out various clerical tasks
Ability to type at the rate of 35 words per minute
Ability to operate data processing equipment, including personal computers, in the use of application programs and the input/retrieval of data
Ability to plan and supervise the work of others
Ability to understand and carry out complex oral and written directions
Tact; Courtesy; Neat appearance; Sound Judgment
Physical condition commensurate with the demands of the position
Company
Zane State College
Zane State College is a school in Zanesville.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Heather Merry
Chief Student Affairs Officer
Jennifer Folden, M.S.
Chief Communications Officer & Senior Director of Marketing & PR (promoted)
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