Gant Global Services (GGS), Inc. · 7 hours ago
Quickbooks Invoicing and Billing Specialist
United States
Full-time
Remote
Entry, Mid Level
2+ years expGant Global Services is seeking a detail-oriented Invoicing Specialist to manage end-to-end invoicing for federal government clients and subcontractors in a fully remote environment. This role is hands-on and requires someone who is accurate, self-managed, and comfortable working with QuickBooks and spreadsheets.
ConsultingManagement Consulting
Responsibilities
Create, review, and submit invoices for federal government customers and subcontractors in accordance with contract terms and client-specific requirements
Prepare and process invoices in QuickBooks and reconcile them to multiple Excel or Google Sheets tracking files
Monitor invoice aging and payment status; follow up on outstanding invoices to ensure timely collection and accurate accounts receivable reporting
Maintain organized, audit-ready documentation for each invoice, including timesheets, subcontractor invoices, purchase orders, funding documents, and approvals
Actively monitor and manage several shared billing and contract email inboxes to capture invoice requests, approvals, and questions from clients and subcontractors
Coordinate with project managers, contractors, and accounting to resolve discrepancies, correct billing errors, and implement client-specific billing formats or portals
Update and manage detailed tracking spreadsheets for contract funding, ceilings, task orders/CLINs, and subcontractor balances
Follow established invoicing procedures and internal controls to support compliance with government contracting requirements
Performs other tasks and duties as assigned
Qualification
Required
2 - 4 years of invoicing, billing, and/or accounts receivable experience, preferably in a government contracting or professional services environment
Strong QuickBooks experience (Desktop and/or Online) including invoice creation, adjustments, and reporting
Advanced skills with Excel or Google Sheets (e.g., filters, lookups, pivoting between multiple tabs or files)
Exceptional attention to detail and accuracy while supporting multiple contracts, subcontractors, and deadlines
Self-managed and highly organized, with the ability to prioritize work and meet strict billing cutoffs in a remote setting
Excellent written and verbal communication skills. Comfortable working with stakeholders across finance, contracts, operations, and project teams
Experience with federal government contracts/portals. (Invoicing through IPP, Tungsten and/or PIEE portals is highly desirable.)
Benefits
Paid Time Off (PTO)
Company-paid holidays
Optional health benefits
401(k) plan
Company
Gant Global Services (GGS), Inc.
GGS is a WOSB, EDWOSB, SDVOSB, and SBA 8a firm that provides consulting and managed services for healthcare, cyber security and Equal Employment Opportunity.
11-50 employees
Funding
Current Stage
Early StageRecent News
Washington Technology
2025-01-29
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