Adams Group · 5 hours ago
Accounts Payable Specialist
Sacramento, CA
Full-time
Onsite
Entry, Mid Level
2+ years expAdams Group is a fifth-generation family-owned company providing global solutions to the food industry. The Accounts Payable Specialist is responsible for managing the day-to-day accounts payable process, ensuring accurate and timely processing of vendor invoices and payments while maintaining strong vendor relationships and accurate financial records.
Food Production
Responsibilities
Receive, review, and verify vendor invoices for accuracy, completeness, and compliance with company policies
Match invoices to purchase orders and receiving documentation, resolving discrepancies as needed
Ensure proper coding of invoices to the correct accounts, cost centers, and departments
Enter invoices into the accounting system, ensuring accurate payment terms, due dates, and amounts
Prepare and process vendor payments via check, ACH, or wire transfer in accordance with approved payment schedules
Reconcile vendor statements and accounts payable balances to ensure accuracy
Investigate and resolve invoice, payment, or statement discrepancies in a timely manner
Communicate professionally with vendors regarding invoice status, payments, and account inquiries
Assist with month-end and year-end close activities related to accounts payable
Support expense tracking and reporting by ensuring proper documentation, approvals, and policy compliance
Ensure all payments adhere to company policies, internal controls, and accounting standards
Monitor accounts payable aging to support cash flow planning and avoid late payment penalties
Assist with external audits by preparing documentation, schedules, and support materials
Maintain organized and up-to-date accounts payable records in accordance with retention and compliance requirements
Support continuous improvement initiatives by identifying opportunities to streamline AP processes and improve efficiency
Perform other accounting or administrative tasks as assigned
Qualification
Required
High school diploma required; an associate's degree in accounting, finance, or a related field is preferred
2-4 years of experience in accounts payable, bookkeeping, or a similar financial role
Experience with accounting software (e.g., Microsoft Dynamics) is highly beneficial
Ability to manage high-volume transactional data accurately and efficiently
Strong attention to detail and organizational skills
Effective communication skills and ability to work cross-functionally
Hands-on, roll-up-your-sleeves mindset with the ability to troubleshoot and resolve issues independently
Strong time management skills and ability to meet deadlines
High ethical standards and ability to handle confidential financial information
Preferred
An associate's degree in accounting, finance, or a related field
Company
Adams Group
Adams Group is a fifth-generation, family-owned food company crafting with integrity from seed-to-shelf.
201-500 employees
Funding
Current Stage
Growth StageRecent News
Food Business News
2025-09-16
Company data provided by crunchbase