Texas Department Of Criminal Justice · 1 day ago
Administrative Assistant IV - Staff Services - Parole Division (717162)
United States-Texas-BEAUMONT
Full-time
Onsite
Entry, Mid Level
2+ years expThe Texas Department Of Criminal Justice is seeking an Administrative Assistant IV for their Parole Division. The role involves providing complex administrative support, coordinating with various departments, and supervising the work of others while ensuring compliance with agency regulations.
Government Administration
Responsibilities
Prepares, edits, reviews, and coordinates the preparation of correspondence, reports, records, and other documents and ensures compliance with agency rules, regulations, policies, and procedures; prepares and distributes information to staff; and compiles and edits data for databases and prepares reports
Coordinates work with other departments of the agency, other agencies, organizations, officials, and the public; prepares, interprets, and disseminates information concerning agency programs and procedures; and responds to inquiries regarding technical program and administrative regulations, policies, and procedures
Maintains and monitors the maintenance of parole operations offender correspondence, records, and files to include document tracking processes; verifies tracking information and coding; assists in researching technical issues; and recommends procedural improvements
Assists in answering and routing phone calls; assists in opening, sorting, and distributing mail; develops and maintains filing, record keeping, and records management systems; and maintains inventory and records of materials, supplies, and fixed assets
Performs criminal information searches and retrieval using Texas Department of Public Safety criminal history system access
Trains and supervises the work of others
Performs a variety of marginal duties not listed, to be determined and assigned as needed
Qualification
Required
Graduation from an accredited senior high school or equivalent or GED
Two years full-time, wage-earning customer service, clerical, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience
Must have or be able to obtain a certificate of course completion for the Texas Law Enforcement Telecommunications System (TLETS) policy and procedures training from the Texas Department of Public Safety within six months of employment date
Must meet and maintain TLETS access eligibility for continued employment in position
Knowledge of office principles and practices and administrative procedures
Knowledge of business terminology, spelling, punctuation, and grammar
Skill to communicate ideas and instructions clearly and concisely
Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public
Skill to interpret and apply rules, regulations, policies, and procedures
Skill in problem-solving techniques
Skill in the use of computers and related equipment in a stand-alone or local area network environment
Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs
Skill to prepare and maintain complex records and files in an automated system
Skill to review technical data and prepare technical reports
Skill to implement new systems and procedures and evaluate their effectiveness
Skill to train and supervise the work of others
Preferred
Experience in the supervision of employees preferred
Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred
Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred
Skill to type 45 words per minute (with no more than 10 errors) preferred
Company
Texas Department Of Criminal Justice
Texas Department Of Criminal Justice provides promote positive change in offender behavior, reintegrate offenders into society.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Frederick Cook
Chief Technology Officer, Deputy Division Director
Dennis U.
Crime Investigative Department – C/Officer
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