Stanford University · 2 months ago
Kidney Transplant Administrative Coordinator
Stanford, CA
Full-time
Onsite
Entry Level
$31.97/hr - $38.40/hr
3+ years expStanford University is a leading institution in healthcare and research, and they are seeking a Kidney Transplant Administrative Coordinator. This role involves providing comprehensive administrative support to faculty members in the Division of Nephrology, focusing on scheduling, event coordination, and financial transactions.
EducationHigher EducationUniversities
Responsibilities
Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures
Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors
Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, reports, brochures, and displays
Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies
Process and monitor routine financial transactions, which may include researching and resolving discrepancies
Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves
May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training
Maintain approved content on websites
Qualification
Required
High school diploma and three years of administrative experience, or combination of education and relevant experience
Proficient computer skills and demonstrated experience with office software and email applications
Demonstrated success in following through and completing routine tasks
Strong organizational skills and attention to detail
Strong verbal and written communication skills
Excellent customer service and interpersonal skills
Ability to prioritize and multi-task
Constantly perform desk-based computer tasks
Frequently sitting
Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds
Rarely twist/bend/stoop/squat, kneel/crawl
Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations
Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide
Preferred
Experience with Stanford financial systems and related policies
Benefits
Career development programs
Tuition reimbursement
Superb retirement plans
Generous time-off
Family care resources
Health care benefits
Free commuter programs
Ridesharing incentives
Discounts
Company
Stanford University
Stanford University is a teaching and research university that focuses on graduate programs in law, medicine, education, and business.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$26.52MKey Investors
National Institutes of HealthCalifornia Institute for Regenerative MedicineGRAMMY Museum
2025-09-08Grant
2025-01-30Grant· $5.6M
2023-08-17Grant
Leadership Team
Nadia Roumani
Co-founder and Senior Designer, Designing for Social Systems (DSS) Program, d.school
Howard Wolf
Vice President for Alumni Affairs
Recent News
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