Harvard John A. Paulson School of Engineering and Applied Sciences · 7 hours ago
Research Portfolio Administrator
Boston, MA
Full-time
Hybrid
Entry Level
2+ years expHarvard John A. Paulson School of Engineering and Applied Sciences is dedicated to addressing pressing societal issues through innovative research and collaboration. The Research Portfolio Administrator is responsible for managing a portfolio of sponsored and non-sponsored funds, providing support to Principal Investigators, and ensuring compliance with regulations and policies.
Higher Education
No H1B
Responsibilities
Provides life-cycle grant support for a group of PIs who typically have awards with standard terms and conditions and standard reporting requirements
Pre-award responsibilities include providing direct support to faculty and administrators with proposal preparation, developing budgets, budget justifications, supporting documentation, and required institutional information
Shepherds supported proposals through the SEAS and University proposal review and submission process
Ensures compliance with federal regulations and University, SEAS and sponsor policies
Post-award duties include monthly budget and expenditure reconciliation, financial projections, interpreting financial policies and applying best practices in order to effectively communicate financial reporting to PI, sponsors, and related University offices
Utilizing the PI Dashboard, manages faculty-designated funding (sponsored and non-sponsored funds), including monitoring balances and deficits, performing spending projections, developing financial reports, and maintaining working knowledge of basic fund information (i.e. terms and end dates)
Conducts financial analysis; presents financial reports that include committed and available balances across all funds, both sponsored and non-sponsored
Utilizes the PI Dashboard, HART, and OBI for these and other ad hoc financial queries
Strategizes with PI on resource/personnel allocations, including initiating and processing required forms and documentation (i.e. Employee Action Forms)
Reviews and approves financial transactions, such as reimbursements for travel and corporate card payments, PCards, and Buy2Pay
Processes subaward invoices for the research administration team using the Buy2Pay system
Assists PI with programmatic reporting requirements of the various funding organizations, including progress reports
Facilitates the effort certification process and advises the PI on related policies
Serves as liaison with internal departments
Collaborates with external research groups and their institutional representatives, and communicates with sponsor agencies, as needed
Works in collaboration with SEAS Finance to administer capital equipment, including purchasing, tagging and equipment inventory
Provides guidance to lab administrators on finance and sponsored research matters including systems, policies, and procedures
Other duties as required
Qualification
Required
Minimum Of Two Years Of Professional Administrative Experience Required
Preferred
Bachelor's degree preferred
At least two years of experience working in research administration, finance, or accounting strongly preferred
Experience in an academic or related setting (such as hospital or non-profit) preferred
Financial management experience with both sponsored and non-sponsored funds preferred
Working knowledge of OMB circulars, 2 CFR 200, FAR, and other federal sponsored research regulations preferred
Working knowledge of federal and non-federal sponsors' policies and procedures (such as NSF, NASA, DARPA, or NIH), and current issues in sponsored research administration preferred
Strong skills in MS Excel, Adobe, MS Word, and ability to learn new software and systems (including web-based tools)
Excellent written and verbal communication skills
Ability to prioritize duties and meet multiple deadlines
Ability to work independently and as a team player with a diverse constituency
Ability to handle confidential information with discretion
Excellent customer service and problem solving skills
Ability to embrace change
Benefits
Generous paid time off including parental leave
Medical, dental, and vision health insurance coverage starting on day one
Retirement plans with university contributions
Wellbeing and mental health resources
Support for families and caregivers
Professional development opportunities including tuition assistance and reimbursement
Commuter benefits, discounts and campus perks
Company
Harvard John A. Paulson School of Engineering and Applied Sciences
Through teaching and collaborative research, the Harvard John A.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Alana MacMahon
Coordinator, SEAS Office of Industry Partnerships and Harvard Grid
Ellie Carlough
Director of Industry Partnerships
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