One Haus · 6 hours ago
Event Specialist
New York, NY
Full-time
Onsite
Entry, Mid Level
$90K/yr - $100K/yr
2+ years expOne Haus is a private, members-only club for business leaders, and they are seeking an Event Specialist to support event planning and execution across the property. The role involves responding to event inquiries, preparing contracts, coordinating logistics, and ensuring client satisfaction during events.
Hospitality
Hiring Manager
Sidonie Rodman
Responsibilities
Respond to event inquiries and log notes in the event management system
Conduct client outreach to individuals interested in hosting events
Prepare event contracts, ensuring all details are accurate and up to date
Notify internal teams of newly confirmed and last-minute events
Coordinate with internal teams to source additional furniture and document requirements in Banquet Event Orders (BEOs)
Liaise with building management regarding facility needs (HVAC, security, loading dock access, elevator access, etc.)
Provide weekly updates to building management on large events and revise as new events are confirmed
Serve as the primary contact for requesting and distributing Certificates of Insurance (COIs) and required facility agreements
Coordinate internal logistics including IT needs, additional office bookings, coat check areas, linens, materials setup, and ancillary space usage
Manage vendor communication and coordination (AV, florals, rentals, furniture, etc.)
Review incoming event details and update BEOs accordingly
Brief front-of-house, back-of-house, and assigned staff on event specifics and service timelines; confirm food timing with the kitchen team
Act as the on-site event lead for ambiance adjustments (music, lighting) in accordance with event specifications
Welcome event hosts, ensure satisfaction with setup, and manage last-minute requests while communicating changes to operational teams
Follow up with restaurant and service teams regarding guest satisfaction and feedback
Perform other duties as assigned
Qualification
Required
2+ years of experience in events or hospitality
Strong passion for the hospitality industry
Excellent communication and organizational skills
Highly detail-oriented with the ability to self-manage
Strong interpersonal skills with members, employees, and vendors
Proficiency in Microsoft Office (especially Excel and PowerPoint)
Preferred
Experience with reservation or guest management systems
Company
One Haus
Hospitality Recruiters servicing the fine dining and casual sectors as well as Hotel Food & Beverage.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Mike Hewitt
Founder
Company data provided by crunchbase