NEOGOV · 1 week ago
EXECUTIVE ASSISTANT TO CHIEF OF POLICE
100 REEF ROAD, CT
Full-time
Onsite
Senior Level
$103K/yr - $103K/yr
5+ years expNEOGOV is seeking an Executive Assistant to the Chief of Police who will provide high-level administrative, executive, and confidential support. The role involves managing sensitive information, serving as a liaison between various stakeholders, and overseeing administrative functions essential to the Police Department's operations.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Serves as the Chief of Police trusted confidential executive assistant, maintaining strict confidentiality over all sensitive communications, records, investigations, personnel, labor relations, and executive matters
Acts as the primary point of contact for the Office of the Chief, professionally interfacing with command staff, Town officials, elected officials, Police Commissioners, outside law enforcement agencies, vendors, and members of the public
Screens, prioritizes, and manages access to the Chief of Police, including scheduling appointments, arranging meetings, maintaining the executive calendar, greeting visitors, answering and screening telephone calls, and determining appropriate action or referral
Manages the Chief’s communications, including oversight of the Chief’s email inbox with access to confidential and labor-related information; prepares, reviews, and edits correspondence, reports, memoranda, and other official documents for accuracy, professionalism, and compliance with departmental policies
Coordinates and supports Command Staff meetings and other executive-level meetings, including preparing agendas, compiling briefing materials, recording or coordinating minutes when required, and ensuring follow-up on action items
Prepares, schedules, and coordinates agendas, minutes, and supporting documentation for meetings of the Board of Police Commissioners and serves as the primary point of contact for the Chair of the Board
Develops, maintains, and controls access to complex, restricted, and confidential files and records, including but not limited to Internal Affairs matters, administrative investigations, personnel files, discipline and recognition records, confidential background files, attorney-client privileged materials, and POST documentation. Assist personnel who need to view their file
Supervises and allocates work to part-time clerical, secretarial, and administrative staff to ensure efficient and seamless support of the Office of the Chief
Analyzes office procedures, workloads, schedules, and administrative practices; develops and implements recommendations to improve efficiency, effectiveness, and workflow within the Office of the Chief
Coordinates administrative support functions for the Office of the Chief, exercising independent judgment in operational and procedural matters while ensuring policies, procedures, and applicable regulations are properly interpreted and applied
Maintains inventories of office needs, supplies, forms, and equipment and coordinates purchasing, refurbishment, or replacement with vendors as necessary
Organizes and maintains department data drives and records systems, ensuring files, forms, and documentation are accurate, current, secure, and accessible to authorized personnel
Coordinates catering, logistics, and administrative support for Department events, training sessions, interview panels, organizational meetings, retirement and swearing-in ceremonies, and special functions
Plans and organizes townwide or interdepartmental meetings held at the Police Department
Researches and compiles background materials on emerging law enforcement, administrative, or operational issues as directed
Screens incoming correspondence and inquiries, routes matter to appropriate staff, tracks deadlines, and follows up to ensure timely and complete responses
Relieves the Chief of Police of routine administrative details through independent handling of executive support functions, public interactions, and interdepartmental coordination
Transmits and explains the Chief’s directions to appropriate personnel and follows up to ensure compliance, completeness, and adherence to established deadlines
Performs special projects and related administrative duties as assigned
Reconcile the Chief’s monthly American Express statement
Collects, sorts, and distributes incoming mail from the Chief’s mailbox
Enters online calendar reservations on the Teamup Calendar
Manages, approves, and is accountable for time and attendance for all civilian personnel
Qualification
Required
Graduation from high school or possession of a General Educational Development (GED) certificate
Five (5) years of progressively responsible experience beyond the routine clerical level in office support or secretarial work
At least one (1) year of this experience must have been at the administrative assistant level or in an equivalent role
College coursework in secretarial, administrative studies, and/or criminal justice may be substituted for experience at the rate of fifteen (15) semester hours equaling one-half (½) year of experience, to a maximum substitution of two (2) years
Ability to maintain the highest level of confidentiality and handle sensitive information with integrity and professionalism
Ability to work independently with minimal supervision while managing multiple assignments and deadlines
Ability to communicate clearly, concisely, and professionally with command staff, Town officials, elected officials, employees, outside agencies, and the public
Strong written and verbal communication skills, including advanced knowledge of English grammar, spelling, punctuation, and professional correspondence standards
Ability to efficiently schedule, coordinate, and manage meetings, events, calendars, and competing priorities in a fast-paced executive environment
Demonstrated ability to exercise sound judgment, discretion, and independent decision-making within the framework of departmental policies
Ability to establish, maintain, and control complex, restricted, and confidential filing and records systems
Ability to prioritize issues, assess urgency, and ensure the Chief of Police is informed of critical or time-sensitive matters
Ability to take accurate and complex dictation and prepare precise written materials
Ability to train, guide, and provide lead work direction to clerical and administrative staff
Ability to troubleshoot administrative, procedural, and operational issues and respond effectively to inquiries and requests
Strong technology skills, including the ability to use office productivity software, manage electronic records systems, and adapt to new technologies
Ability to assemble, organize, analyze, and present data and information in clear, accurate, and professional reports
Ability to work collaboratively with internal and external partners and manage the flow of information to executive leadership
Strong interpersonal skills, including the ability to build effective working relationships with individuals from diverse backgrounds
Supervisory ability, including task delegation, oversight, and coordination of administrative staff
Preferred
An Associate's degree
Benefits
Paid vacation
Holidays and sick
401(a) retirement plan
Medical including health, prescription, dental, life and vision
Life insurance
Optional 457 plan
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase