NEOGOV · 1 week ago
Clerk of the Superior Court - Deputy Clerk
Florence AZ 85132, AZ
Full-time
Onsite
Entry, Mid Level
$44K/yr - $49K/yr
1+ years expNEOGOV is seeking a Deputy Clerk of the Superior Court to assist customers and process court documents for the Clerk of the Superior Court’s Office. This role involves performing clerical duties, maintaining files, and supporting court operations under general supervision.
GovTechHuman ResourcesInformation TechnologySoftware
No H1B
Responsibilities
Answers incoming phone calls and emails from public, attorneys, and court staff
Responds to questions from court personnel, attorneys, judges, and the public in person, electronically, or in the courtroom
Assists customers, attorneys, county, and government agencies with court filings in person, electronically, or in the courtroom
Processes new and existing case filings for area of assignment in the Clerk of the Superior Court’s Office
Maintains working knowledge and meets requirements for accepting and processing case type filings for area of assignment
Maintains accurate and complete digital and physical files
Maintains, and distributes court judicial calendars
Collects data to maintain multiple logs and monthly/quarterly reports for the department
Retrieves documents from the electronic case management system and microfilm
Receives, processes, certifies and/or issues court documents including protective orders, jail releases, warrants, conditions of release, confinement orders and confidential orders, as required
Accepts, marks, and maintains exhibits according to established procedures
Prepares, processes, and certifies copies of court documents and files
Enters and maintains data in automated case management system
Assists with the maintenance of procedure manuals
Promotes and adheres to Rules of Civil and Criminal Procedure, Arizona Rules of Family Law Procedure, and Local Rules for Pinal County
Recognizes and is familiar with the duties performed in the various departments within Clerk of Court
Maintains knowledge of codes and routing of filed documents within area of assignment
Answers questions from Deputy Clerk Trainees and provide information and tools and positive customer interaction
May lead and train Deputy Clerk Trainees
Adheres to teamwork to help enrich lives beyond expectation
Maintains absolute confidentiality of work-related issues, customer records and restricted County/Court information
Performs other related duties as required consistent with assignment. All assignments are at the discretion of the Clerk of the Superior Court
Attends all Superior Court sessions ensuring there is a memorialization of the court proceeding. Proceedings include Adoption, Civil, Criminal, Family Law, Guardianship/Conservatorship, Juvenile Delinquency, Juvenile Dependency, Juvenile Emancipation, Lower Court Appeals, Mental Health, Minor Abortions, Probate, Protective Orders and Severance hearings
Attends hearings where materials (testimony, photographs, and/or videos) involving a sensitive subject matter may be discussed or displayed
Maintains knowledge of Judge assignments, hearing dates and court calendar times for reference during hearings
Works collectively with judicial staff and adjoining court partners to communicate vital case information during court proceedings and throughout the day
Operates courtroom audio and visual equipment to ensure proceedings are properly recorded and available for online streaming, when applicable
Records court proceedings in a note-taking manner to complete required minute entry once the hearing is over
Administers oaths, affirmations and reads contents of court documents to court participants during court proceedings
Records and secures exhibits presented before and during court proceedings physically and/or electronically
Enters data points during protective order hearings into the electronic case management system. Process interfaces with statewide AZPOINT system which is critical in generating protective order forms and providing real time access to law enforcement
Assists in the receipt, processing and qualification, sorting, and filing of 60,000 jury questionnaires on an annual basis
Processes, scans and performs data entry of juror questionnaire information into electronic case management system
Communicates in person, via email, or phone the various components regarding juror qualifications, reasons for excusal/deferments and general juror information
Calculates the number of jurors needed to summon for the Superior Court and Justice Courts
Prepares and mails juror summons for petit and grand juries
Assists with utilization of jury kiosks during juror check in
Assigns jurors to trials and generates all related paperwork
Provides qualified juror names for State Grand Jury and Magistrate Courts
Assumes responsibility for specified duties in the absence of a Jury Manager
Processes new and existing case filings by mail, or electronically, for all case types in the Superior Court. Case types include Adoption, Civil, Criminal, Family Law, Guardianship/Conservatorship, Juvenile Delinquency, Juvenile Dependency, Juvenile Emancipation, Lower Court Appeals, Mental Health, Probate, Protective Orders and Severance cases
Enters data from all cases and/or filings into the electronic case management system. Data includes case initiation, party information and judge assignment
Dockets and scans court documents into the electronic case management system
Ensures case records are properly restricted for public viewing in accordance with court orders, statues and/or court rules
Enters hearing date information into the electronic case management system to generate court calendars
Expediently enters arrest and release information into the electronic case management system to include proper notification to local law enforcement
Performs final verification step to ensure records are processed in accordance to statutes and rules established by the Supreme Court
Performs audits to verify physical file and the digital record are accurate
Verifies, completes, and processes the final dispositions of each felony case to ensure the Nationwide’s criminal history reporting system is accurate
Qualification
Required
High school diploma or GED equivalent
One (1) year experience as a Deputy Clerk of the Superior Court, Trainee, or equivalent court or legal service-related experience
Preferred
Arizona residents must have a valid Arizona Driver's License upon hire; newly established Arizona Residents must have one within 30 days of hire
Benefits
Paid Vacation And Sick Leave
15 Vacation Days Accrued Annually Starting Day One
After Three (3) Years of Service 18 Vacation Days Accrued Annually
After Five (5) Years of Service 20 Vacation Days Accrued Annually
Ten Paid Holidays + One Paid Floating Holiday to Use as You Wish
13 Sick Leave Days Accrued Annually Starting Day One
Paid Sabbaticals Every Five (5) Years
Two Week Sabbatical After Five Years of Continuous Service
Three Week Sabbatical After Ten Years of Continuous Service
Four Week Sabbatical After Fifteen Years of Continuous Service
Four Week Sabbaticals Every Five Years After Fifteen Years of Continuous Service
Retirement Plans with Generous Employer Contributions - Guaranteed Lifetime Benefit!
Top Tier Affordable Medical, Dental and Vision Plans
Insure your whole family on a PPO plan for as low as $57.94/mo.
Insure you and your children on a PPO plan for ZERO premium cost
Comprehensive Wellness Program
Onsite Mammogram and Prostate Screening Events
Skin Cancer Screening Events Onsite
Biometrics and Health Screening Events Onsite
Financial Health and Retirement Planning Events Onsite & Online
Fitness Resources and Onsite Sessions Like Yoga and Tai Chi
Quarterly Well Challenges
Vaccination Clinics Onsite
Vision Exams and Optometry Events Onsite
Tuition Reimbursement Program
Alternative Work Schedules
Telehealth
Qualified Employer for the Public Service Loan Forgiveness Program through the Dept of Education
Employee Assistance Program with Ongoing Training & Development Options
Civil Service Leave
VanPool Options
Short-Term Disability – Employer Paid
Basic Life Insurance - Employer Paid
Flexible Spending Accounts for Dependent Care and Medical Expenses
Suite of Voluntary Benefits including additional Life, Accident, Critical Illness & Cancer Insurance
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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