NinjaOne · 2 weeks ago
Global Travel Coordinator
Austin, Texas
Full-time
Hybrid
Entry, Mid Level
2+ years expNinjaOne is a company that automates IT management to enhance visibility, security, and control for over 30,000 customers. They are seeking a detail-oriented Global Travel Coordinator to manage travel arrangements, assist with travel reconciliation, and ensure compliance with travel policies for employees. This role requires excellent organizational skills and customer service to provide seamless travel experiences.
Cyber SecurityDocument ManagementInformation ServicesSoftwareSoftware Engineering
No H1B
Responsibilities
Coordinate global travel arrangements for employees, candidates, and partners, including flights, ground transportation, and lodging
Book and manage travel through Navan, ensuring accuracy in dates, spelling, and details for each itinerary
Support virtual travel card usage, expense reconciliation, and reporting in partnership with Finance and Airbase
Act as the first line of support for employee travel questions, issues, or disruptions, escalating complex matters to the Sr. Manager as needed
Ensure compliance with NinjaOne’s travel policies and proactively communicate guidelines to travelers and arrangers
Maintain organized travel records, confirmations, and documentation for each trip
Assist in tracking travel data, preparing reports, and identifying trends to support program optimization
Collaborate with airlines, hotels, and vendors to resolve issues and provide timely solutions
Partner with the Sr. Manager and broader team on global travel projects, such as hotel programs, policy rollouts, and communications
Provide on-call travel coordination support during evenings or weekends when needed
Other duties as needed
Qualification
Required
Strong attention to detail, with the ability to manage multiple bookings simultaneously and avoid errors
Excellent written and verbal communication skills, with a service-oriented and empathetic approach
Highly organized, with strong time-management skills and the ability to prioritize under pressure
Problem-solving mindset with the ability to handle travel disruptions calmly and effectively
Known for being collaborative, dependable, and responsive to stakeholder needs
Flexible to support after-hours or weekend travel requests when needed
Embody NinjaOne's values—Curiosity, Integrity, Kindness, Humility, Builders—and contribute to a culture where these values thrive
Preferred
2+ years of corporate travel coordination or related experience, ideally in a global environment
Proficiency with Navan (or similar travel management systems)
Familiarity with expense systems such as Airbase
Benefits
Medical, dental, and vision insurance
401(k) plan
Unlimited PTO
Company
NinjaOne
NinjaOne serves as an IT platform for endpoint management that enhances productivity, minimizes risks, and lowers overall IT expenses.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$761.5MKey Investors
ICONIQ GrowthSummit Partners
2025-02-24Series C· $500M
2024-02-06Series C· $231.5M
2020-03-12Series Unknown· $30M
Leadership Team
E
Eric Herrera
Co-Founder & VP Sales
Michael Arrowsmith
CTO
Recent News
Crunchbase News
2026-01-16
2026-01-15
2026-01-15
Company data provided by crunchbase