Archdiocese of San Antonio Careers · 3 days ago
Full-time Bookkeeper- St Gregory the Great Catholic School
San Antonio, TX
Full-time
Onsite
Mid Level
3+ years expArchdiocese of San Antonio is seeking a Bookkeeper for St Gregory the Great Catholic School. The Bookkeeper will administer the school's accounting and bookkeeping activities, ensuring the accuracy of financial records and timely processing of invoices and expenses.
Religious Institutions
Responsibilities
Supports and upholds the philosophy of Catholic education and the mission of the school
Acts as a witness to Gospel values by modeling the teachings of the Catholic Church
Supports and adheres to the Religious Standards for Catholic School Employees and policies and procedures of the school and the Archdiocese
Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory
Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization
The position also provides general clerical support in the school office
Receipts payments for various activities and class fees using ParishSoft, FACTS and Paylocity. Prepares deposit slips and takes deposit to bank; prepares transmittal reports for verification of deposits. Collects NSF checks
Prepares change boxes for student and special activities and accounts for monies
Writes checks and maintains checking accounts; reconciles accounts with bank statement; submits documentation for reimbursement. Maintains and reconciles other fund accounts as assigned; Reconciles budget printouts received from the Archdiocese Business Office Department
Maintains ASB and GF accounting records; posts receipts and expenditures to proper accounts and prepares a variety of reports. Maintain records on computer. Maintains student financial data; posts fines and payments; communicates with families concerning tuition owed
Responds to inquiries concerning ASB and other account matters; meets with auditors and Business Office Department as necessary to provide records, information, and explanations. Works with students and student advisors; communicates ASB and GF procedures; assists with ASB events, activities, and fundraisers; keeps records and prepares reports
Ensures that accounting procedures as established by the Archdiocese Business Office are followed. Maintains financial records according to required retention schedules. Prepares ASB and General fund annual budget for principal approval; prepares General Fund budget status reports for staff
Prepares purchase orders online and obtains approval signatures. Obtains bids and quotes on a variety of supplies and equipment such as medical supplies, student store items, and P.E. equipment. Communicates with vendors concerning purchase orders; receives supplies and verifies them against purchase orders; processes invoices for payment
May prepare annual building supply order; takes inventory, compiles and submits order; verifies shipments, checks in, distributes order, and stocks work room
Monitors Budget to actual performance
Prepares, reviews, and submits bi-weekly payroll in a timely and accurate manner
Responsible for providing Principal appropriate time report and payroll registers for review and approval
Ensures employee records are always current and accurate in HRIS system
Coordinate with archdiocese Human Resources Office on deployment and implementation of HR policy and/or process changes, as appropriate
Assist Principal in the administration of Archdiocesan Hiring Policies which include recruiting, hiring, onboarding and new employee orientation
Reconciles employee benefits to monthly invoices and ensures completed correctly and in a timely manner
Assists other office personnel in completing duties as needed. Provides back-up support to other office personnel as necessary
Performs a variety of office duties, such as typing, filing, answering the telephone, opening, and distributing mail, assisting office visitors, making announcements over the intercom system and other related duties as assigned
Attends HR Trainings, Business Office Trainings, OSF Meetings, Finance Council Meetings
Ability to establish and maintain effective working relationships
Exceptional communication and collaboration skills
Strong organizational and time management skills
Ability to work in fast-paced environment
Always maintain confidentiality
Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory
Qualification
Required
Bachelor's Degree in accounting and/or 3-5 years previous accounting experience
Knowledge of General Accepted Accounting Principles (GAAP)
Previous experience with accounts payable A/P, accounts receivable A/R, general ledger, payroll and bank/benefit reconciliations
Ability to compute rate, ratio and percent and draw & interpret graphs
Proven experience with accounting software
Intermediate level of proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)
Reliable transportation
Valid driver license
Valid vehicle insurance
Must have good critical thinking and problem-solving skills
Knowledge of general bookkeeping procedures; ability to maintain accounting records and spreadsheets
Skill in using Excel
Skill in using computers and various software programs
Skill in operating a 10-key calculator by touch
Skill in operating general office machines
Skill in oral communication
Ability to learn Archdiocese bookkeeping procedures
Ability to set up and maintain an accurate filing system
Ability to attend to detail
Ability to maintain confidentiality
Ability to establish and maintain effective working relationships with students, parents, staff, and the general public
Ability to work in fast-paced environment
Exceptional communication and collaboration skills
Strong organizational and time management skills
Preferred
Experience with ParishSoft, Paylocity, FACTS
Bilingual (English/Spanish)
Benefits
Paid Holidays/Holy Days
403b Retirement
401 (a) Pension Plan
Medical
Dental
Vision
Life
Employee Assistance Program
Short-term/Long-term Disability
Company
Archdiocese of San Antonio Careers
Thank you for your interest in employment with the Archdiocese of San Antonio.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase