NEOGOV · 2 weeks ago
Public Works Deputy City Adnimistrator Executive Assistant (Admin. Spec. III) - Open until Filled
1120 SW 5th Ave, OR
Full-time
Onsite
Mid Level
$85K/yr - $122K/yrThe City of Portland is seeking experienced, highly skilled, and proactive Executive Assistants to support their Public Works Deputy City Administrator. This role involves providing a full range of administrative and operational services, including managing sensitive communications and supporting high-impact projects.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Provide confidential administrative support to the DCA
Handle time-sensitive and confidential information with discretion
Monitor inboxes, draft and respond to emails on behalf of the DCA
Draft and edit talking points, presentations, and correspondence
Manage calendars, schedule meetings, and ensure executive preparedness
Arrange travel and process expense reports
Coordinate meetings, prepare agendas and materials, and manage technology needs
Facilitate signature requests and inter-bureau communications
Edit and proofread documents for accuracy and compliance
Review and authorize invoices, manage payments, and reconcile expenses
Prioritize and route correspondence and calls professionally
Research and flag potential issues for executive attention
Refer inquiries or complaints to appropriate staff
Support program and project administration in collaboration with internal and external stakeholders
Serve on committees and project teams as needed
Perform service area–specific functions and other duties as assigned
Qualification
Required
Experience editing and proofreading communication materials, including emails, reports, and documents intended for various stakeholder levels
Experience managing complex executive-level administrative functions, such as scheduling, budgeting, travel management, purchasing practices and procedures
Experience coordinating meetings, such as drafting agendas, arranging logistics, managing virtual and hybrid technology, and capturing detailed minutes
Experience preparing and maintaining accurate, concise, confidential and highly sensitive records and information
Experience working with limited supervision and guidance on complex tasks, proactively managing competing priorities and deadlines to support organizational goals and executive operations
A current/valid state driver's license. Applicants must meet City 'good driver' requirements or use public transit
Preferred
Knowledge of human resources policies and labor union contracts
Experience with supervision
Benefits
Health Care (Medical, Vision and Dental)
Carrot Fertility
Wellness Benefits
Life Insurance
Long-term disability coverage to eligible employees and their families.
Employee Assistance Plan
Flexible Spending Accounts
Retirement
Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer
Family Medical Leave
City Paid Parental Leave
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
Founded in 1999
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase