Suffolk Construction · 2 hours ago
People & Culture Executive Support Specialist
Boston, MA
Full-time
Onsite
Mid, Senior Level
$90K/yr - $110K/yr
5+ years expSuffolk Construction is a national enterprise that builds, innovates, and invests, providing value across the entire project lifecycle. They are seeking a highly motivated People & Culture Executive Support Specialist to support executive-level administrative needs and coordinate the P&C team events and activities, ensuring operational excellence and positive employee experiences.
Civil EngineeringConstructionService Industry
Responsibilities
Provide comprehensive administrative support to the CPO, including calendar management, travel arrangements, expense reporting
Manage incoming requests independently, filtering and prioritizing requests with sound judgment and discretion
Arrange proactive travel schedule to support CPO’s focus for visiting other offices regularly; considering destination logistics and key events to maximize travel experience
Operate as a central resource to the P&C team on basic Suffolk tools, processes, resources
Participate in ad-hoc projects, create presentation decks and visual materials for meetings
Support People & Culture operational activities, including HR reporting, data tracking, and creating executive-ready PowerPoint summaries, dashboards, and visual reports
Coordinate P&C functional meetings, offsites, and other team events, including logistics, presentation materials, communications, and follow-ups
Support executive onboarding by coordinating schedules, materials, systems access, and cross-functional touchpoints, including onboarding materials and reference decks to ensure a seamless experience
Assist with the execution of P&C initiatives, ensuring timelines, deliverables, communications, and presentation materials are well-organized and aligned
Partner with P&C team members to support department-wide processes, documentation, internal communications, and standardized presentation templates and materials
Proactively manage workload prioritization to ensure the most effective support of executive and departmental needs
Maintain strict confidentiality and exercise discretion when handling sensitive employee and business information
Identify opportunities to improve administrative and HR processes, including streamlining presentation development and standardizing executive materials for efficiency and consistency
Qualification
Required
5+ years of experience providing EA support to C-level executives and/or senior HR leaders
Demonstrated ability to exercise sound judgment, make independent decisions, and understand the broader organizational context
Strong analytical, organizational, and critical-thinking skills with the ability to manage multiple priorities
Advanced proficiency in Microsoft PowerPoint, including executive-level deck creation, visual storytelling, data visualization, and presentation formatting
Strong project management experience
Passion for working as part of a team and playing a key role in the team's culture and engagement
Comfortable working in a fast-paced, dynamic environment with shifting priorities and ambiguity
Proven ability to work independently with minimal guidance while also collaborating effectively across teams
High level of professionalism with absolute discretion and integrity in handling confidential information
Strong attention to detail, follow-through, and communication skills (written and verbal)
Candidate must embody Suffolk's Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring
Benefits
Competitive salaries
Auto allowances and gas cards for certain roles
Access to market leading medical and emotional and mental health benefits
Dental, and vision insurance plans
Virtual care options for physical therapy and primary care
Generous paid time off
401k plan with employer match and access to expert financial resources
Company paid and voluntary life insurance
Tax deferred savings accounts
10 backup daycare days each year
Short- and long-term disability
Commuter benefits and more.
Company
Suffolk Construction
Suffolk Construction is a construction contracting company.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
John Fish
Chairman and Chief Executive Officer
Jit Kee Chin
Chief Technology Officer
Recent News
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