NEOGOV · 1 week ago
Public Works Staff Assistant I/Staff Assistant II/Senior Staff Assistant
City of Casselberry, FL
Full-time
Onsite
Entry, Mid, Senior Level
$41K/yr - $62K/yr
1+ years expNEOGOV is seeking a Public Works Staff Assistant to support the Public Works & Utilities divisions for the City of Casselberry. The role involves providing clerical and administrative support, maintaining inventory, and assisting with budget compilation.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Provides clerical and administrative support for the Public Works & Utilities Department. (95%)
Maintains fuel inventory levels for the entire City fleet, including data entry of daily fuel usage for the entire City and order of fuel supply. Conducts quarterly physical inventory count to audit computerized inventory to physical inventory count
Generates fuel tax report and fleet maintenance billing updates for the Finance Department with expenditures from inventories
Maintains City wide fuel tank licensing and compliance with the State of Florida
Maintains detailed maintenance information on all City fleet vehicles and equipment performed by the fleet technicians and commercial vendors within maintenance racking software, such as Naviline
Maintains work order history including labor hours, materials utilized and additional comments regarding the applicable work order per assigned Public Works & Utilities divisions
Prepares and generates requisitions, invoices, purchase orders and makes payments utilizing a P Card
Provides requested reports regarding work order status reports, maintenance schedules, rotation schedules, stand by schedules and to locate and determine property ownership and details of underground utilities
Responds to residents’ complaints and inquiries for information via CivicPlus, provides guidance or assistance as well. Records all correspondence and actions taken for future reference
Assists the Public Works Maintenance Manager with compiling budgets for all the Public Works divisions
Collaborates with the Finance Department to ensure compliance with all financial policies as related to job responsibilities
Adheres to laws, regulations and policies of the City and of the assigned department
Follows instructions provided by the City Manager or their designee
Coordinates the City generated commercial solid waste removal to the Seminole Count landfill, i.e. roll off tickets, etc
Maintains uniform and boot inventory for all Public Works & Utilities divisions
Maintains and collates timesheets for assigned Public Works divisions and enter payroll hours into software for approval by applicable supervisors
Acts as a receptionist for Public Works & Utilities divisions to answer telephone and respond to in-person resident inquiries when necessary
Completes monthly P Card transaction reconciliation and submission for approval
Maintains petty cash for Public Works & Utilities divisions
Places miscellaneous supply and inventory orders to include office supplies for all Public Works & Utilities divisions
Participates in department meetings, staff meetings and other related activities
Completes the identified required or assigned training timely and applies acquired knowledge and/or skills
Maintains, preserves, retains and disposes of public records pursuant to FS Chapter 119
Follows safe working practices and has a working knowledge of safety practices and procedures
Performs all duties and responsibilities in a manner consistent with the core values of the City, and consistent with City and Department policies
Provides quarterly DOT report to Public Works Administration
Maintains annual fire extinguisher inspections for Public Works & Utilities divisions
Participates as a member of the City staff as required to take action in the event of an emergency
Acts in the assigned role to support the City in disaster preparation and/or disaster recovery efforts as described in the City of Casselberry Emergency Management Plan, assigned by supervisor or designee
Qualification
Required
A High School Diploma or G.E.D. is required
Staff Assistant I: A minimum of one (1) years' experience in administrative/clerical support in customer service/municipal service or related field is required. A comparable combination of education and experience may be considered
Staff Assistant II: A minimum of three (3) years' experience in administrative/clerical support in customer service/municipal service or related field is required. A comparable combination of education and experience may be considered
Senior Staff Assistant: A minimum of five (5) years' experience in administrative/clerical support in customer service/municipal service or related field is required. A comparable combination of education and experience may be considered
Must possess and maintain a valid Florida Driver's license. A Motor Vehicle Record (MVR) check will be made to determine acceptance of past driving record
Florida Department of Law Enforcement background clearance
Knowledge of local, state and federal regulations affecting work
Knowledge of departmental rules, policies and procedures
Knowledge of web-based customer service software for order request and tracking
Knowledge (intermediate level) of Central Square/NaviLine or similar utilities and work management software
Ability (intermediate to advanced level) to utilize Microsoft Office Suite, e.g. Outlook, Word and Excel
Ability to deal with stressful conditions in a calm and professional manner
Ability to establish and maintain effective working relationships with other employees and the public
Ability to operate a motor vehicle
Ability to support the Mission of the City of Casselberry: Committed to protect and enhance the quality of life within its community
Ability to support the Core Values of the City of Casselberry
Ability to support the Vision of the City of Casselberry: A vibrant, affordable, diverse, and progressive community where citizens feel safe, enjoy their neighborhoods, and access their city government
Benefits
Medical Insurance: The City of Casselberry contributes significantly toward employee health insurance premiums. Dependent coverage is available at an additional cost, with a portion covered by the City. Employees who meet certain wellness criteria, including non-tobacco use and biometric screenings, may qualify for health insurance discounts.
Dental Insurance: We offer both DHMO and PPO dental plans.
Vision Insurance: Vision coverage is available through an optional plan.
Voluntary Benefits: Optional group discount plans are available for: Short-term disability (STD) Accident/critical illness, and cancer insurance LegalShield services
Benefits paid for by the city: Voluntary life insurance with accidental death and dismemberment (ADD) Paid long-term disability is provided after one year of employment.
Retirement: 401a Plan: The City contributes 10% of an employee’s salary. 457 Deferred Compensation Plan: The City matches 100% of an employee’s voluntary contribution, up to 4% of their annual salary. Roth
Paid Time Off: 11 paid holidays per year (10 hours per day) Paid annual leave and sick leave Paid bereavement leave, jury duty leave, and military leave
Education & Professional Development: Education reimbursement after one year of employment Tuition reimbursement up to $2,400 annually Certification incentives
Additional Benefits: Employee recognition and appreciation programs Professional development opportunities Probationary increases 2% residency incentive pay for Casselberry residents Wellness Health Incentive Program
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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