NEOGOV · 1 day ago
Council Services Assistant I - SR-14
Future vacancies with immediate vacancy in Hilo, HI
Full-time
Onsite
Mid Level
$49K/yr - $49K/yr
4+ years expThe County of Hawai'i is seeking a Council Services Assistant I to provide and coordinate clerical, technical, and administrative support for the Hawai'i County Council. The role involves developing agendas, preparing public notices, and maintaining official documents, among other administrative duties.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Assists in providing and coordinating clerical, technical, and administrative support services essential to the overall function of the Hawai'i County Council or of its committees; develops agendas and prepares public notices; researches and compiles pertinent data; transcribes minutes; scans, indexes, and files all official documents as prescribed by law; and performs other related duties as required
Provides assistance to the chair and members of the County Council or of its various committees
Reviews correspondence, reports, documents, applications, and related matters directed to the Council/committees
Confers with departmental staff to clarify the intent of reports and communications as necessary and advises same as to whether written reports or documents such as a resolution or ordinance are required
Prepares synopsis of agenda items referred to the Council/committees
Determines order of priority of agenda items; prepares draft of agendas for standing, special, and subcommittee meetings or public hearings
Advises Council/committee chair and members of actions taken on similar or related matters
Researches past bills, resolutions, communications, minutes, and actions related to agenda items
Confirms dates of meetings and times for televised viewing
Prepares publication of, posts, and distributes agenda and other official documents
Arranges logistics for meetings
Notifies all interested parties
Takes and/or records verbatim minutes of Council/committee meetings and hearings; drafts, refines, and finalizes minutes
Scans documents such as bills, resolutions, and correspondence
Performs initial indexing into Councils' computer database, and summarizes and posts data for use in document tracking and retrieval in accordance with rules and procedures
Inputs Council/committee actions into computer database index system
Routes reports to ensure receipt by proper governmental agency or affected parties
Sets up and coordinates logistics for workshops and informational meetings; prepares reports of such meetings
Composes letters and memoranda for approval and signature of Council/committee chair
Provides advice and assistance to the staff of council members
Makes arrangements for field trips and on-site inspections
Handles inquiries ranging from procedural questions to substantive matters pertaining to Council/committee discussions, actions, concerns, and requests
Establishes and maintains Council/committee records and files, including status of matters pending before the Council/committee; answers inquiries on such matters
Compiles and processes other reports and documents as requested
May operate a vehicle to perform work related duties
Performs other related duties as assigned
Qualification
Required
Graduation from high school
Four (4) years of secretarial or clerical and administrative experience
An Associates degree or higher from an accredited college or university may be substituted for lack of the required clerical experience on a year for year basis
Knowledge of laws, ordinances, and regulations pertaining to the actions and procedures of the County Council and of its various committees
Knowledge of policies, procedures, and legal requirements for publication of Council actions and hearings, and the recording and filing of official minutes, records, and documents
Knowledge of report writing
Knowledge of office practices and procedures
Knowledge of grammar, spelling, and word usage
Knowledge of care and uses of standard office equipment
Ability to review, research, compile, and summarize documents and materials
Ability to compose letters, memoranda, and reports
Ability to prepare synopsis of agenda items
Ability to understand, interpret, and explain policies, procedures, and legal requirements pertinent to the County Council and its various committees
Ability to deal tactfully and effectively with the general public, governmental officials, and private agencies
Ability to work within constant time constraints and deadlines
Ability to take and transcribe notes accurately
Ability to prepare and type or keyboard documents, standard forms needed for specific Council actions, and other materials accurately
Ability to operate standard office machines such as copiers, calculators, typewriters, and personal computers using standard office application programs
Ability to work harmoniously with others
Ability to work irregular hours
Meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations
Benefits
Flexible Working Arrangements: Options may include alternate work schedules (4-10) and flexible working hours. *(Not all Departments/Agencies participate and not all positions are eligible.)*
Vacation: Start accruing paid vacation time immediately upon hire – up to 21 days per year.
Sick Leave: Start accruing paid sick leave time immediately upon hire – up to 21 days per year.
Holidays: The County provides 13 paid holidays per year (plus General Election Day when applicable).
Training and Development: The County has a variety of training and development opportunities for employees.
County Tuition Reimbursement Program: This scholarship program rewards employees who take the initiative to advance their education and learning.
Public Service Loan Forgiveness (PSLF) Program: You may be eligible for this federal program which forgives portions of federal student loans for individuals working in public service.
Retirement Plan: The Employees’ Retirement System is a qualified defined benefit public pension plan that provides retirement, disability, survivor and other benefits to all eligible full-time and part-time county employees in the State of Hawaii as well as their beneficiaries.
Deferred Compensation: Save additional money for retirement - this voluntary supplemental retirement savings plan allows for the investment of tax-deferred contributions.
Flexible Spending Plan: Use pre-tax dollars to pay for qualified dependent care and/or medical expenses, as well as insurance premiums.
Health Benefit Plans: The County of Hawai‘i offers a variety of health benefit plans for eligible employees.
Employee Assistance Program (EAP): This voluntary assistance program provides employees and their family members with free professional and confidential assistance in overcoming personal and work-related problems.
Group Life Insurance: Free life insurance policy for active employees.
Credit Union Membership
Other Leaves: You may be eligible for other leaves, including Family Leave, Funeral Leave, Leave Sharing, Military Leave, Donor Leave, Victims Protection Leave, as well as leave for Parent-Teacher Conferences, Disaster Relief, Blood Bank Donations, and Jury Duty.
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
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