Vaco by Highspring · 1 day ago
Payroll Specialist
Westfield, MA
Full-time
Onsite
New Grad, Entry Level
$25/hr - $28/hrVaco by Highspring is a distribution client seeking a detail-oriented Payroll Specialist on a temporary/contract basis to support accurate and timely payroll operations for an hourly workforce. This role focuses on time collection, review, and payroll preparation using ADP, ensuring compliance with company policies and labor regulations.
Staffing & Recruiting
Hiring Manager
Patrice T.
Responsibilities
Monitor daily time and attendance entries for accuracy and completeness
Review employee timesheets, clock-in/clock-out data, and schedule variances
Identify and correct missing punches, incorrect job codes, and unapproved overtime
Ensure all time entries comply with company policies, wage and hour regulations, and distribution operations requirements
Partner with supervisors and managers to obtain approvals and resolve timekeeping discrepancies
Communicate with employees regarding timekeeping questions, corrections, and clarifications
Provide guidance on timekeeping procedures, ADP system use, and policy requirements
Prepare, validate, and finalize timekeeping data for payroll processing
Verify hours worked, PTO usage, shift differentials, and premium pay
Submit accurate and approved time records to corporate payroll within established deadlines
Maintain accurate and organized timekeeping and payroll records
Assist with payroll audits, reporting, and system updates as needed
Support HR and Payroll teams with timekeeping-related inquiries and compliance checks
Qualification
Required
Previous experience in a payroll or timekeeping role, preferably supporting a distribution, logistics, or warehouse environment
Hands-on experience with ADP (time and attendance and/or payroll modules)
Strong understanding of hourly payroll, overtime, and wage and hour compliance
High attention to detail and ability to identify and resolve discrepancies
Strong communication skills and ability to work cross-functionally with operations and HR
Ability to work independently in a fast-paced, deadline-driven environment
Benefits
Discretionary bonuses
Medical, dental, and vision benefits
401(k) retirement plan
Company
Vaco by Highspring
Vaco is the Talent Solutions division of Highspring, a leading global professional services organization.
5001-10000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase