NBCUniversal · 11 hours ago
Executive Assistant
New York, NY
Full-time
Hybrid
Mid Level
$90K/yr - $120K/yr
4+ years expNBCUniversal is one of the world's leading media and entertainment companies. They are seeking a high-energy, results-driven Executive Assistant to provide administrative support to the President of the Operations & Technology Division, managing schedules, travel arrangements, and facilitating executive operations.
BroadcastingMedia and EntertainmentNews
Responsibilities
Responsible for proactively managing and coordinating daily schedule, calendar appointments, contacts, travel arrangements, internal meetings and external appointments
Arrange and schedule significant volume of meetings with Executive colleagues and direct reports across multiple time zones; maintains and updates calendar while determining priority of requests and scheduling accordingly
Arrange domestic and international travel accommodations, work visas and associated documents including comprehensive and detailed multi-city travel itineraries, when applicable
Demonstrate flexibility, poise, patience and persistence in routinely adjusting priorities and rescheduling meetings
Process expense reports in accordance with established policy guidelines tracking expenses and following up in a timely manner
Responsible for flawless and complex meeting and event preparation, set-up, execution and follow-up including room scheduling, AV support, arrangement of food and drink, preparation and collection of agendas and materials, note taking, and coordinating follow-up items and actions
Interact with executive IT support on behalf of executive leadership team
Coordinate and schedule high-profile special events, filming and photoshoots with internal and external parties on the executive floor including executive screening room and tour requests
Manage general office and administrative tasks for the executive floor including guest office and conference room reservations, maintaining distribution lists, managing security access, facilitating technology support for shared resources, interacting with executive dining services and coordinating with facilities services
Manage and organize executive files, physical and electronic, as required
Create and edit presentations, agendas, spreadsheets, and reports
Participate in and support special projects as assigned; assists other department members as needed and acts as a backup for other executive assistants when required
Qualification
Required
4+ years of relevant experience maintaining a senior executive's phone, calendar, work and travel schedules
Advanced proficiency with the Microsoft Office 365 suite of tools
Demonstrated experience taking detailed notes and extracting action items; ability to understand priorities and adjust schedules accordingly
Exemplary interpersonal skills including a professional in-person and virtual presence
Preferred
Experience operating in roles with a high level of access to confidential employee and business information and ability maintain the highest degree of confidentiality and discretion
Inherent ability to always operate with the utmost integrity and honesty
Extremely flexible and able to shift priorities as needed and manage several work streams at a time
Comfortable navigating a complex environment to obtain information and solve challenges
Experience utilizing tools and systems for travel, expense reporting and approvals, office booking and scheduling
Exceptional written and verbal communication skills; exemplary interpersonal skills including a professional in-person and virtual presence
Excellent attention to detail and comfort partnering with others to track and meet deadlines
Demonstrated experience taking detailed notes and extracting action items; ability to understand priorities and adjust schedules accordingly
Benefits
Medical, dental and vision insurance
401(k)
Paid leave
Tuition reimbursement
A variety of other discounts and perks
Company
NBCUniversal
NBCUniversal is a media company that provides entertainment and news development, production, distribution, and marketing services. It is a sub-organization of Comcast.
10001+ employees
H1B Sponsorship
NBCUniversal has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2020 (1)
Funding
Current Stage
Late StageTotal Funding
unknown2011-01-29Acquired
Leadership Team
Jeff Shell
CEO
Stephen Burke
Chief executive officer
Recent News
Morningstar.com
2026-01-13
Company data provided by crunchbase