The University of Texas at Dallas · 1 day ago
Compliance Coordinator
DFW Metroplex
Full-time
Hybrid
Mid Level
$58K/yr - $59K/yr
3+ years expThe University of Texas at Dallas is a public research university located in the Dallas-Fort Worth Metroplex. They are seeking a Compliance Coordinator who will be responsible for administrative, fiscal, and operational activities of the Office of Institutional Compliance, as well as assisting with the development and implementation of UTD’s Institutional Compliance Program.
EducationHigher EducationUniversities
Hiring Manager
Heather Dragoo, MPA, MALS, JD
Responsibilities
Function as department’s liaison to budget, human resources, payroll, and other units
Manage departmental budget and monthly account reconciliation via PeopleSoft; prepare purchase orders, vouchers, deposits, transfer of funds, and other expenditures; coordinate travel arrangements and reconcile OneCard reports for staff
Assure effective operations, accurate data, and security of assets using sound financial and business practices and appropriate internal controls. Comply with applicable laws, regulations, policies, and procedures
Coordinate office maintenance, including record storage, shredding, and ordering and organizing of supplies, general care for the department suite and kitchenette, and reporting service requests for the copier. Maintain computer inventory and complete annual inventory
Complete new hire and employment related documents for staff. Coordinate department onboarding for all new employees
Maintain calendars and manage organization and preparation for meetings, events, and programs including securing space, arranging travel, ordering materials, preparing agendas, taking minutes, and distributing reports
Assist with program research and development as part of the university’s institutional compliance program, including assessment and review of campus programs within Compliance Support, Equal Opportunity and Title IX, Prevention Education and Clery Compliance, and Youth Protection
Manage our departmental Lunch & Learn/Tea & Lunch professional development program, and coordinate marketing and communication awareness campaigns/programs regarding institutional compliance requirements as well as upcoming education programs or professional development offerings to the campus community
Assist with the facilitation and resolution of barrier reports and accommodation requests from visitors in accordance with departmental procedures and university policies, including case management documentation, monitoring, and data analysis
Provide backup communications support for UTD’s General Compliance Education Programs, including Annual and New Hire, Ethics & Compliance Hotline, Equal Opportunity & Title IX case management system, Prevention Education and Clery Compliance case management system, and Youth Protection Programs
Build expertise and keep abreast of policy and procedural changes that will affect the scope or practice of compliance/risk management, including emerging regulatory obligations and trends, through meaningful and continuing engagement as well as professional development on best practices, leadership, program development and assessment, and institutional risk and compliance management
Assist in ongoing internal monitoring of compliance activities (e.g., accurate documentation and records in case management systems; required training for department and campus community; other outreach activities; compliance reporting and ad-hoc requests) and provide ongoing updates to departmental leadership, designated departmental staff, applicable stakeholders, and other administrators as necessary and appropriate
Coordinate ongoing institutional compliance program data, which may include working with high-risk areas stakeholders for content and deliverables; prepare and update reporting documents
Manage compliance log/electronic management system for Risk Management Plans (“RMP”) and Quarterly Compliance Reports (“QCR”) as well as reported instances of non-compliance and/or concerns; track and monitor timely submission and response
Coordinate and prepare relevant metrics for regular reporting to management and ad-hoc requests
Provide data analysis and reporting support for OIC operations
Perform other related duties and participate in special projects as assigned
Qualification
Required
Bachelor's degree from an accredited institution and three years of administrative experience, including at least one year of compliance and/or budget management experience; or equivalent combination of education and experience
Ability to analyze complex data and information, identify patterns and trends, make data-driven decisions, and develop appropriate solutions; and ability to analyze incidents, identify risks, and recommend appropriate actions that align with organizational objectives
Ability to communicate effectively and considerately in an environment with a wide range of stakeholders, including students, faculty, staff, administrators, third parties, and external agencies; and foster collegiality, build partnerships, and work collaboratively with others to meet shared objectives
Ability to manage multiple projects concurrently, prioritize, plan, and schedule tasks effectively, ask for assistance when needed, follow procedures, ensure accuracy in documentation and data, correct own errors, and produce consistent and timely professional work
Proficiency with interpreting, applying, and monitoring organizational policies; proficiency with writing, summarizing, and analyzing complex information in an understandable and accurate manner; proficiency with Microsoft Office Suite or related software; experience working with electronic records and managing confidential, private information; ability to organize workflow and coordinate activities; ability to work independently and as part of a team; and willingness to receive feedback and adapt in the pursuit of professional growth
Ability to act with integrity; exercise sound judgment and discretion; treat others with respect and consideration regardless of their status or position; maintain confidentiality; accept responsibility for own actions; and follow through with commitments
Preferred
Proficiency with or the ability to quickly learn PeopleSoft's Human Capital System and Financial Management System, PeopleAdmin talent management system, eProcurement, and Case IQ
Proficiency with or the ability to quickly learn analytics dashboard software
Ability to develop and implement educational and training programs with effective presentation and facilitation skills and ability to adapt those skills to a variety of audiences
Budget management experience
Communications or marketing and event planning experience
Demonstrated experience managing, coordinating, and/or supporting a compliance functional area or program, preferably working in an institution of higher education
Qualified internal applicants are encouraged to apply and will be given preference
Benefits
Competitive Salary
Tuition Benefits
BCBS PPO Medical Insurance Options – including 100% paid employee medical coverage for full-time employees
AD&D Insurance
Dental & Vision Plan Options
Long and short-term disability
TRS Retirement Plan
Fertility Benefits
Paid time off
Company
The University of Texas at Dallas
The University of Texas at Dallas offers academic programs across its eight schools and hosts more than 50 research centers and institutes.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$2.25MKey Investors
National Science FoundationNEC Corporation of AmericaCancer Prevention and Research Institute of Texas
2025-12-29Grant· $0.25M
2023-06-07Grant
2019-11-27Grant· $2M
Leadership Team
Howard Dover
Director, Center for Professional Sales
Steve Guengerich
Senior Advisor, Venture Development
Recent News
2025-06-22
Dallas Morning News
2025-06-01
Company data provided by crunchbase