Collabera · 5 hours ago
Administrative Assistant
New York, NY
Contract
Onsite
Senior Level
$35/hr - $39/hrCollabera is a company operating in the Banking Industry, and they are seeking a Sr. Executive Assistant to support the Head of Investor Relations. The role involves managing complex calendars, coordinating travel arrangements, and ensuring smooth administrative operations in a fast-paced environment.
ConsultingInformation ServicesInformation Technology
Hiring Manager
Khushi Mehta
Responsibilities
Ensure seamless administrative operations , handle sensitive tasks with discretion, and provide high level support in a fast-paced environment
Manages complex calendar day-to-day and aligns schedule with Head of IR’s preferences and priorities, along with strong sense of urgency and understanding of business objectives and timelines
Resolves conflicting requests independently based on knowledge of business and other priorities
Serve as the point of contact for internal and external stakeholders ensuring timely communication and information flow to both Head of IR, Business Execution team and direct reports
Work closely with the Business Execution team as well as individuals across Finance and to prepare Head of IR with detailed agendas, presentations and documents as well as follow up on key action items
Manages all aspects of appointment/meetings (in-person, virtual and hybrid), including monitoring attendance, requesting, reviewing and attaching materials (presentations, speaking notes, etc.) as well as logistics (e.g., meeting rooms, catering, restaurants/venue reservations, technology, printing, etc.)
Organize and execute executive events , including offsite meetings and investor/analysts’ engagements, ensuring all logistics are handled efficiently
Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system; review expense reports of others for review and sign off
Coordinates travel arrangements and develop detailed trip schedule/itinerary , including local-meetings, flights, hotels, passports/visas, ground transport, meals, and appointments
Collects various requests (e.g., meetings, actions, follow ups, etc.) by engaging and corresponding with individuals and appropriately collates and tracks independently
Builds relationships and coordinate s with other Executive Assistants; serves as back up support , when required
Orders supplies and process invoices through Procure to Pay system
Qualification
Required
Proven and significant experience supporting senior C-Level executive with a complex calendar and diverse set of priorities and stakeholders, preferably within a large and complex organization
Exceptional organizational multitasking and problem-solving skills
Critical thinking skills and ability to work and problem-solve proactively and independently
Prioritization and workload management skills, including able to prioritize tasks in a fast-paced environment
Excellent verbal and written communication skills, including experience communicating with senior level executives
Self-motivated and detail oriented with excellent organizational skills
Highly proficient in Office (Outlook, Teams, OneDrive, PowerPoint, Word and Excel) and Adobe Pro
Strong business acumen and ability learn business/functional priorities and timelines. Able connect dots and translate to their own work
Strong discretion and confidentiality
Bachelor's/University degree or equivalent experience
Preferred
Prior experience supporting an Investor Relations team or executives involved in financial reporting cycles, earnings preparation, investor meetings, rating agency interactions
Experience working within a Finance organization, such as FP&A, Treasury, Controllers, or CFO level functions
Background working in a large, global corporation with complex structures, matrixed teams, and rigorous reporting or regulatory timelines
Benefits
Medical insurance
Dental insurance
Vision insurance
401(k) retirement plan
Life insurance
Long-term disability insurance
Short-term disability insurance
Paid parking/public transportation
Paid time off
Paid sick and safe time
Hours of paid vacation time
Weeks of paid parental leave
Paid holidays annually - as applicable.
Company
Collabera
Collabera is an end-to-end information technology services and solutions provider helping clients align their business and IT strategies.
Founded in 1991
10001+ employees
H1B Sponsorship
Collabera has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (141)
2024 (93)
2023 (120)
2022 (186)
2021 (180)
2020 (146)
Funding
Current Stage
Late StageTotal Funding
$30M2006-05-04Series Unknown· $30M
Leadership Team
Lalit Sharma
CFO
Michael H. Abraham
Chief Financial Officer
Recent News
2024-04-09
2023-01-20
2022-04-19
Company data provided by crunchbase