TOTE Group · 5 hours ago
Benefits & Leave Specialist
Tacoma, WA
Full-time
Onsite
Entry, Mid Level
$53K/yr - $93K/yr
2+ years expTOTE Group is seeking a Benefits and Leave Specialist to support the administration of employee benefits programs and leave of absence processes. The role ensures compliance with regulations and collaborates with various departments to maintain efficient program execution.
LogisticsMarine TransportationTransportation
Responsibilities
Coordinate and administer all company benefit plans including medical, dental, vision, life, disability, and wellness programs
Serves as first point of contact for employee related benefits, eligibility, and enrollment
Coordinate and administer leave of absence programs including FMLA, state leaves, personal leaves, ADA accommodations
Partners with third party administrators to ensure timely communication and accurate leave tracking
Processes and validate benefits monthly invoicing, HRIS changes, annual enrollment elections for all companies
Support employee onboarding and offboarding processes related to benefits and COBRA
Conducts audits on HRIS and vendor data for accuracy
Partners with employees on life events
Responsible for monthly wellness newsletters, scorecards, and payment coordination
Primary owner of annual benefits fairs and events across geographies, to include vendor coordination and on-site activities
Provide guidance to employees regarding benefit options, enrollment, and changes
Stay current with federal, state, and local laws and regulations related to benefits and leave of absence
Execute communication strategies to educate employees about their benefits
Conduct workshops or training sessions to help employees understand their total compensation packages
Generate, analyze, and maintain reports for benefits utilization, leaves, and compliance metrics
Present findings and recommendations to senior management
Support special projects, as needed
Qualification
Required
2-4 years' experience in benefits administration and/or leave of absence coordination to include multi-state administration
Experience working with HRIS and benefits administration platforms
Strong understanding of FMLA, ADA, and state-specific leave laws
Strong interpersonal and professional verbal and written communication skills
Customer-service mindset with a focus on colleague experience
Ability to analyze and interpret data to identify trends, patterns, and insights that inform strategic decisions
Attention to detail and follow-up skills
Excellent organization and time-management abilities
Ability to work independently and collaboratively across multiple levels in the organization
Passion for results and ability to work in a fast-paced environment
Ability to understand, interpret and assess relevant labor laws and regulations for legal compliance
Ability to maintain confidentiality and handle sensitive information
Proficient in Microsoft Office Suite (Excel, Outlook, Word) and HRIS systems
Preferred
Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent work experience), preferred
Certification: PHR preferred
Benefits
Health
Dental
Vision
Life insurance
Short term disability
Employee assistance program
401(k) with company match and discretionary funding
Tuition reimbursement
Supplemental parental leave
Jury duty
Bereavement leave
Minimum of 10 days’ vacation
10 days sick
10 days paid holidays
One floating holiday every 12 months
Annual discretionary bonus (based on eligibility)
Company
TOTE Group
TOTE Group is a transportation and logistics company that specializes in vessel construction management and ship management.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Tim Nolan
President and CEO
Jeff Tobin, CPA
Chief Financial Officer
Recent News
2025-09-22
Seattle TechFlash
2025-06-21
Company data provided by crunchbase