Northwestern Medicine · 2 hours ago
Program Coordinator, Global Services Full Time Days
Chicago, IL
Full-time
Onsite
Mid, Senior Level
5+ years expNorthwestern Medicine is a leader in the healthcare industry, committed to a patient-first approach. The Program Coordinator will be responsible for managing program budgets, internal and external communications, and supporting department leadership in various administrative functions.
Emergency MedicineHealth CareHospitalMedicalNutritionRehabilitation
Responsibilities
Participates in preparing program’s budget, creates and monitors budget statements, assists in designing reports
Monitors budget and general ledger detail for accuracy; identifies variances and reports them to the department leadership; has a complete understanding of the department and company financial policies; creates purchase orders; and processes invoices for payment against purchase order or general expense reimbursement
Research and develop internal and external communications including presentations, speaking points, correspondence and other written materials
Participates in meetings, performs interpretation if necessary
Represents the department, program or project with various level of personnel both internally and externally
Responds to unanticipated complex issues and manages critical and confidential information
Receives, screens, distributes or files all incoming correspondence and other mail
Maintains a sufficient inventory of all office supplies and printed forms
Provides calendar management support for the department leadership; facilitates and schedules meetings; books meeting rooms; arranges for catering; confirms attendance; and supports in preparation and distribution of materials as necessary
Coordinates large scale complex events, involving multiple parties, including foreign guests
Maintains program vacation and sick day calendar to maintain accurate scheduling of physicians on call
Assists the department leadership in maintaining department personnel files and mandatory certification/licensure lists and tracks staff continuing education requests
Participates in creating department’s targets, preparing job descriptions, screening resumes
Assists in creating professional education development plans
Follows up with department staff, to make sure deadlines are kept
Utilizes advanced Microsoft Office applications to design and lay-out presentations and reports
Administers and tracks expenses and allocates them to appropriate account
Maintains procedure manuals; ensures appropriate communication to staff of changes in procedures
Communicates (verbal and written) with a wide range of departments, employees, vendors, and physicians; and serves as a liaison on behalf of the department leadership to foster strong working relationships
Processes request for new employee office space, passwords, office supplies, phone and voicemail, mail delivery and other resources as needed
Overseas creation, design and maintenance of website and blog content ensuring ease and practicality of use for targeted audience
Helps in collecting feedback from clients and physicians and implementing it
Creates, writes, edits and posts articles, news, and program summaries to website
Ensures all contents and contact information are up to date
Participation in creating Marketing strategies
Prepares and drafts ads as well as assists in collecting materials on media and publications
Manages telephone operations; answers, screens, and directs telephone calls
Qualification
Required
Bachelor's degree OR 4 years of directly relevant experience (i.e. project management, healthcare, or professional office environment) in lieu of degree
Minimum five years of experience in a business office environment
Strong knowledge of Microsoft Office package
Ability to organize and think independently with orientation to deadline and detail
Strong interpersonal skills
Preferred
Master's degree and five years of business/medical office experience
Healthcare experience
Benefits
Tuition reimbursement
Loan forgiveness
401(k) matching
Lifecycle benefits
Company
Northwestern Medicine
Northwestern Medicine is the collaboration between Northwestern Memorial HealthCare and Northwestern University Feinberg School of Medicine around a strategic vision to transform the future of health care.
10001+ employees
H1B Sponsorship
Northwestern Medicine has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (75)
2024 (66)
2023 (70)
2022 (78)
2021 (35)
2020 (39)
Funding
Current Stage
Late StageTotal Funding
$25M2018-06-26Grant· $25M
Leadership Team
Howard Chrisman, MD
President and CEO
John A. Orsini, CPA
Senior Vice President and Chief Financial Officer
Recent News
2026-01-13
Near North Health
2025-12-01
Company data provided by crunchbase