The Arc Southern Maryland · 8 hours ago
BSS Administrative Assistant- Part time
Prince Frederick, MD
Part-time
Hybrid
Entry Level
$25/hr - $29/hr
3+ years expThe Arc of Southern Maryland is looking for a part time BSS Administrative Assistant to provide administrative support to members of the Behavioral Support Services department. This role includes preparing documentation, data entry, and maintaining databases, as well as collaborating with the BSS Director and providing clerical support to the CQI Committee.
EducationFamilyNon ProfitNursing and Residential Care
Responsibilities
Enters billing information and maintain client information in CaseWorthy as related to the PCP
Tracks PCP’s for BSS services and funds. Develop and maintain complex databases as requested to assist in the development of reports, identifying trends and efficient, effective processes for the department
Reviews CaseWorthy service logs for the entire department ensuring compliance and accuracy for fiscal integrity for billing
Collaborates with BSS Director for new client assignments in appropriate demographic area
Routing email correspondences to the appropriate parties (BSS Staff), for items such as DDA clarifications, PCP meetings, and case updates
Responsible for developing PCP documents, monitor LTSS for Service Approvals validating funding is accurate prior to acceptance
Reviews LTSS for Approved PCP’s, and obtain copies from CCS. Enter approved PCP information into CaseWorthy, and ensure funding is appropriately notated
Acquires and processes complex invoices and requisitions for the department. Reviews invoices for accuracy, reconciles invoices with appropriate back-up documentation to ensure compliance
Maintains and uploads electronic records as needed in Teams or CaseWorthy, including RELIAS transcripts, clinician licenses, insurance, Self-Directed invoices and Contracts
Responsible for making calls for the department, as well as receiving and taking messages
Provides clerical support to CQI Committee, as assigned. This includes taking minutes at the quarterly meeting, updating the CQI report, if directed, developing charts and graphs as directed. Utilizes electronic means to transmit and display the report and other data for and at the meeting
Other duties as assigned
Accomplishes all tasks as appropriately assigned or requested
Records and types minutes from meetings as appropriate
Works with and assists the Arc’s fiscal coordinator with special projects as needed often requiring quick resolution
Qualification
Required
Three years office experience, required
High school diploma or GED
Ability to operate standard office machines, including a computer, multi-function copier, and fax
Possesses a proficiency in computer-based accounting software, Excel, Word, Adobe and Teams
Demonstrates excellent verbal and written communication skills
Has a good command of the English language both oral and written
Ability to maintain a complex filing system and to work on several projects simultaneously
Ability to plan work, organize and maintain workflow while maintaining flexibility to deal with varied tasks and priorities
Ability to work in a professional manner with a wide variety of individuals including persons receiving services, consultants, provider agencies, families and the public
Preferred
Preferred CCS (Coordinator Community Services) experience
Company
The Arc Southern Maryland
The Arc Southern Maryland is a nonprofit organization that offers residential, educational, and vocational services.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
T
Terry Long
Chief Executive Officer
Recent News
Maryland Daily Record
2025-11-06
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