Steptoe & Johnson PLLC · 13 hours ago
e-Billing Coordinator
United States
Full-time
Remote
Entry Level
2+ years expSteptoe & Johnson PLLC is seeking an E-Billing Coordinator responsible for the timely and successful processing of e-bills. The role involves managing client matter information, ensuring compliance with billing guidelines, and monitoring the status of invoices for successful processing and payment.
Law EnforcementLegalService Industry
Hiring Manager
João Elahel
Responsibilities
Set up and maintain electronically billed client matter information in various systems, including 3E, eBillingHub, and e-billing vendor websites
Maintain compliance requirements as documented in client Outside Counsel Guidelines (OCGs)
Proactively verify new matters are added to e-billing vendor websites, if budgets are required/submitted, and whether working timekeepers are approved
Submit e-bills along with required receipts or supporting documentation promptly after invoice is finalized in 3E. Address any validation errors until accepted successfully by e-billing vendor website
Regularly monitor processing status of e-bills to ensure successful processing and timely payment to the firm
Work with attorneys to appeal denials timely before the client’s appeal deadline
Follow-up on any short-paid invoices, submitting write-off request as applicable
Provide weekly status updates to Manager of all invoices outstanding for more than 60 days
Identify any patterns of non-compliance or repeat rejections that may need added to the Intapp time entry validation process for future prevention
Complete special projects or analysis as assigned
Qualification
Required
High school diploma required; college or technical training preferred
Detailed oriented, with strong written and verbal communication skills
Ability to organize and prioritize multiple tasks to meet deadlines
Ability to work under pressure in a fast paced environment with various personality types
Preferred
Minimum of two (2) or more years related e-billing experience in a large law firm
Knowledge of Elite software is highly desirable
Company
Steptoe & Johnson PLLC
Steptoe & Johnson PLLC is a law firm nationally recognized for its strengths in energy law with more than a century of know-how in the areas of business, employment, and litigation.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Christopher Slaughter
Chief Executive Officer
Rick Mackessy
Chief Financial Officer
Recent News
bloomberglaw.com
2025-09-24
Seattle TechFlash
2025-09-06
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