Convera · 2 hours ago
Workplace Operations Manager
Santa Ana
Full-time
Hybrid
Mid, Senior LevelConvera is the largest non-bank B2B cross-border payments company in the world. As a Workplace Operations Manager, you'll be responsible for fostering an environment that promotes employee satisfaction, productivity, and engagement while managing various aspects of workplace operations, including physical spaces, technology integration, and vendor management.
InternetPaymentsSoftware
Responsibilities
Oversee office layout to ensure spaces are optimized for collaboration, creativity, and productivity
Create collaborative areas for team projects, quiet zones for focused work, and relaxation spaces for breaks
Manage space efficiently, ensuring minimal disruption during office moves or renovations
Implement collaboration tools like Zoom or Microsoft Teams to enhance communication
Manage digital signage and Building Management Systems (BMS), and other workplace technology to create a comfortable and efficient workspace
Leverage AI and other technology to create a better workplace experience
Handle relationships with vendors providing essential services like cleaning, catering, and facilities maintenance
Negotiate contracts, manage services, and resolve any issues or disputes
Review various proposals from vendors to ensure it meets the business needs of Convera
Work with various departments, such as risk and procurement, to ensure the successful negotiation and onboarding of any contract
Provide governance of vendors, which may include janitors, porters, caterers, and many other trades and services
Review contracts to ensure vendors are meeting any agreed upon KPIs and complete regular business review meetings
Implement and maintain Health and Safety (H&S) regulations
Conduct regular safety audits, provide safety training, and ensure compliance with health guidelines to create a safe and healthy workplace environment
Ensure that all H&S events are captured and reported to the appropriate parties, which may include internal or external teams
Organize team-building events and social activities to foster a sense of community and belonging
Develop and/or promote mental health programs, fitness challenges, and ergonomic assessments to promote a healthy work-life balance
Develop and manage budgets for workplace-related vendors and capital projects
Monitor expenditures to ensure cost-effectiveness and identify opportunities for cost savings
Conduct monthly reconciliation meetings to ensure OPEX and CAPEX expenditure aligns with the yearly operational plan and report any anomalies found
Work with internal Accounts Payable and Receivable teams to ensure that any payments, such as those to a vendor, are sent on time
Define project scope, objectives, and deliverables
Develop detailed project plans and timelines and allocate resources efficiently
Manage budgets, track expenses, and monitor project progress
Address risks to ensure projects stay on track and within budget
Coordinate with team members and stakeholders to ensure projects are completed on time and meet quality standards
Qualification
Required
Skills in communication, empathy, strategic thinking, and data interpretation
Oversee office layout to ensure spaces are optimized for collaboration, creativity, and productivity
Manage space efficiently, ensuring minimal disruption during office moves or renovations
Implement collaboration tools like Zoom or Microsoft Teams to enhance communication
Manage digital signage and Building Management Systems (BMS), and other workplace technology
Handle relationships with vendors providing essential services like cleaning, catering, and facilities maintenance
Negotiate contracts, manage services, and resolve any issues or disputes
Review various proposals from vendors to ensure it meets the business needs
Provide governance of vendors, which may include janitors, porters, caterers, and many other trades and services
Review contracts to ensure vendors are meeting any agreed upon KPIs
Implement and maintain Health and Safety (H&S) regulations
Conduct regular safety audits, provide safety training, and ensure compliance with health guidelines
Organize team-building events and social activities to foster a sense of community and belonging
Develop and/or promote mental health programs, fitness challenges, and ergonomic assessments
Develop and manage budgets for workplace-related vendors and capital projects
Monitor expenditures to ensure cost-effectiveness and identify opportunities for cost savings
Conduct monthly reconciliation meetings to ensure OPEX and CAPEX expenditure aligns with the yearly operational plan
Work with internal Accounts Payable and Receivable teams to ensure that any payments are sent on time
Define project scope, objectives, and deliverables
Develop detailed project plans and timelines and allocate resources efficiently
Manage budgets, track expenses, and monitor project progress
Coordinate with team members and stakeholders to ensure projects are completed on time and meet quality standards
Benefits
Opportunity to earn an annual bonus (based on role level)
Great career growth and development opportunities in a global organization
Generous insurance (health, disability, life)
Days at the office 3-4.
Paid holidays, time-off, and leave policies for life events (maternity, paternity, adoption)
Paid volunteering opportunities (5 days per year)
Company
Convera
Convera is a global leader in commercial payments.
Founded in 2000
1001-5000 employees
H1B Sponsorship
Convera has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (12)
2024 (10)
2023 (15)
2022 (2)
Funding
Current Stage
Late StageTotal Funding
$20MKey Investors
Mayfield Fund
2006-01-01Acquired
2001-10-01Series C· $20M
Leadership Team
💳 Patrick Gauthier
Chief Executive Officer
Michael Bourque
EVP & CFO
Recent News
2025-09-17
MarketScreener
2025-03-21
2023-07-13
Company data provided by crunchbase