Electra Link, Inc. · 1 day ago
Project Billing Administrator
Houston, TX
Full-time
Onsite
Entry Level
2+ years expElectra Link, Inc. is a technology company founded in 1985, providing a range of professional capabilities in the construction industry. The Project Billing Administrator plays a crucial role in supporting project teams by managing project records, invoicing customers, and assisting Project Managers and Estimators throughout the project lifecycle.
CRMCyber SecurityInformation TechnologyTelecommunications
Responsibilities
Gather and process project documentation, including setting up, maintaining, and closing out jobs and work orders in our software solutions
Ensure complete and accurate record-keeping on all projects
Receive regular updates on project progress for billing and propose adjustments as needed
Invoice customers timely and as required by contract, including AIA billing and portal submissions
Provide project support across various departments, including, but not limited to, Accounts Payable, Accounts Receivable, and Payroll
Support Project Managers in working with employees, customers, vendors, and subcontractors, including obtaining return material authorizations, preparing job cost transfer documentation and per diem requests, reviewing mileage and field expense reports, booking travel arrangements, etc
Assist Project Managers and Estimators with processing and tracking change orders and submittals
Update job and change order statuses in a timely manner
Maintain job site locations and customer records, including tax status
Ensure proper taxation of jobs
Order office supplies and receive packages/materials, as needed
Support other Project Admins as necessary
Other duties as assigned
Qualification
Required
Proficient in Microsoft Office Suite (Word, Excel, and Outlook) and Adobe or Bluebeam
Excellent communication and writing skills, with the ability to collaborate effectively with diverse project and administrative teams
Strong organizational and multitasking abilities with a sense of urgency and the ability to prioritize tasks
Ability to maintain confidentiality
Be able to work as part of a team and individually
High school diploma or GED with eligibility to work in the US
Minimum of two (2) years of project administrative experience in construction
Company
Electra Link, Inc.
Electra Link is a telecommunications company that offers audio visual and security integration services.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase