Penn Medicine, University of Pennsylvania Health System · 3 hours ago
Executive Assistant
West Chester, PA
Full-time
Onsite
Mid Level
3+ years expPenn Medicine is dedicated to providing high-level care, conducting innovative research, and educating future leaders in medicine. The Executive Assistant will support the Development Department and Foundation Board leadership by managing administrative tasks, donor stewardship, and governance processes.
BiotechnologyEducationHealth CareMedicalTraining
Responsibilities
Coordinate Foundation Board committee meetings, including scheduling, logistics (in-person and virtual), preparation of agendas and materials, and recording and distributing meeting minutes
Support Trustee and Board governance processes, including trustee reappointments and Trustee Orientation programming
Manage donor stewardship communications, including donor acknowledgement letters, tribute notifications to families, and monthly donor birthday recognition reporting
Maintain and update donor, Board, and Auxiliary membership records in Raiser’s Edge; ensure accuracy of constituent data and status updates
Support donation processing by preparing documentation, maintaining organized electronic records, and assisting with deposit tracking procedures
Assist with fundraising and development initiatives, including donor events, e-newsletters, annual appeals, and related communications
Prepare payment requests and purchase orders in support of department activities
Provide documentation to auditors and play a key support role in audit processes
Serve as a professional point of contact for donors, Board members, and community stakeholders
Maintain confidentiality of sensitive donor, financial, and governance information
Support special projects and other department priorities as assigned
Qualification
Required
3–5 years of administrative experience in nonprofit, development, governance, or executive support roles
High school diploma
Strong written and verbal communication skills and high attention to detail
Proficiency in Microsoft Office and virtual meeting platforms (e.g., Zoom, MS Teams)
Demonstrated ability to manage multiple deadlines and handle confidential information with discretion
Preferred
Associates or Bachelors
Experience with donor databases/CRM systems
Benefits
Comprehensive compensation and benefits program
Prepaid tuition assistance program
Company
Penn Medicine, University of Pennsylvania Health System
Penn Medicine is a world leader in academic medicine, setting the standard for cutting-edge research, compassionate patient care, and the education of future health care professionals.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$70.9MKey Investors
BIRD FoundationWarren Alpert FoundationNational Cancer Institute
2025-01-22Grant
2023-01-03Grant· $9.7M
2022-08-18Grant· $5.7M
Leadership Team
Kevin Mahoney
Chief Executive Officer of University of Pennsylvania Health System
John Donohue
Vice President, Enterprise Services
Recent News
The Philadelphia Inquirer
2026-01-03
Company data provided by crunchbase