Whitman College · 7 hours ago
Facilities Services Administrative Manager
Walla Walla, WA
Full-time
Onsite
Mid Level
$55K/yr - $57K/yrWhitman College is a top liberal arts college located in Walla Walla, Washington, known for its inclusive and supportive community. The Facilities Services Administrative Manager (FSAM) is responsible for managing the administrative operations and financial activities of the Facilities Services department while providing high-level support to the AVP for Facilities Services.
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Responsibilities
Support the AVP by managing their work calendar, scheduling and coordinating internal and external (community) meetings and events for the AVP, preparing and distributing agendas and sending other communications. May make travel arrangements and prepare and submit travel, credit card and expense claims
Participate in departmental strategic planning related to capital budget planning and development, with a focus on equitable resource allocation that supports the diverse needs of the College
Serve as liaison when assigned to departments within the College, the public, and/or outside agencies, contractors and vendors to respond to inquiries and provide information on available resources and services
Participate in/on a variety of meetings, committees, and/or other related groups to communicate information regarding FS' programs, information resources, services, and/or other pertinent information as appropriate. Cultivate and manage relationships with key stakeholders
Develop, monitor, evaluate, and recommend improvement to operational processes, procedures, workflow, and/or standards, ensuring alignment with the College's mission, values, goals and objectives and local, state, and federal laws and regulations and reducing costs
Manage and administer the budget accounting and complex statistical data; review financial statements, manage financial operations and allocate resources following budget approval. Analyze, interpret and forecast financial costs and provide information to the AVP
Manage and process all financial transactions, such as account payables, credit cards etc. for all FS departments
Plan, organize, monitor and manage the day-to-day processes and operations of a variety of warehousing, logistics, receiving, distribution to campus departments, property admin
Qualification
Required
High degree of confidentiality in managing the AVP's work calendar and scheduling meetings
Experience in departmental strategic planning related to capital budget planning and development
Ability to serve as a liaison to departments within the College and outside agencies
Experience in developing, monitoring, evaluating, and recommending improvements to operational processes
Ability to manage and administer budget accounting and complex statistical data
Experience in reviewing financial statements and managing financial operations
Ability to analyze, interpret, and forecast financial costs
Experience in managing and processing financial transactions
Ability to plan, organize, monitor, and manage day-to-day processes and operations
Company
Whitman College
Whitman College is a private liberal arts college based in Walla Walla, Washington
Founded in 1859
201-500 employees
H1B Sponsorship
Whitman College has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (11)
2024 (5)
2023 (3)
2022 (5)
2021 (3)
2020 (6)
Funding
Current Stage
Growth StageTotal Funding
$8M2015-04-02Grant· $8M
Leadership Team
Dan Terrio
Chief Information Officer
Ginger Withers
Co-Director and Founder: Brain, Behavior and Cognition Program, Whitman College
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