EarthCam · 18 hours ago
Executive Personal Assistant
Upper Saddle River, NJ
Full-time
Onsite
Senior Level
7+ years expEarthCam is a global leader in webcam technology that provides real-time visibility into construction jobsites. They are seeking a highly experienced Executive Personal Assistant to support a senior executive by managing priorities, decision flow, and various logistical tasks with discretion and precision.
Computer Software
Responsibilities
Serve as the executive's strategic gatekeeper, managing complex calendars, inbox, meetings, and communications with absolute prioritization
Anticipate needs before they arise and resolve issues independently
Coordinate complex scheduling across time zones, travel, and high-level stakeholders
Prepare meeting materials, briefs, follow-ups, and track execution of action items
Handle highly confidential information with discretion and professionalism
Manage both professional and personal logistics seamlessly
Liaise with internal leaders, clients, board members, and external partners
Create and maintain systems and processes to improve efficiency and organization
Act as a trusted right hand, ensuring the executive can operate at the highest level
Provide availability and support beyond standard business hours when required, in alignment with executive schedules and business priorities
Qualification
Required
Highly experienced Executive Personal Assistant with a proven track record supporting senior leaders or C-level executives
Exceptionally organized, detail-driven, and able to manage multiple priorities in a fast-paced environment
Proactive and anticipatory, thinking several steps ahead and solving problems before they escalate
Discreet, trustworthy, and comfortable handling highly confidential information
Strong communicator with high emotional intelligence and professional presence
Able to work independently with minimal direction while maintaining absolute reliability
Calm under pressure, adaptable to changing priorities, and solutions-oriented
Technically proficient with modern productivity tools (Google Workspace, Microsoft Office, calendar systems, communication platforms, task management tools)
Comfortable working flexible hours, including evenings and occasional late nights, as required to support executive schedules
Takes pride in creating structure, clarity, and efficiency for senior leadership
Operates with a service mindset while functioning as a true business partner, not just administrative support
7+ years of experience supporting C-level, Founder, or senior executives
Exceptional organizational, communication, and time-management skills
Experience managing complex calendars, travel, and confidential information
Strong written and verbal communication
High level of professionalism, judgment, and discretion
Ability to thrive in a fast-paced, high-expectation environment
Benefits
Competitive salaries and performance-based bonuses
100% company-paid health insurance (single coverage)
Dental and Vision insurance
401(k) plan with generous company matching
Paid time off plus paid holidays
Complimentary breakfasts, lunches, and snacks
Team events, BBQs, and our annual company Olympics
Company
EarthCam
EarthCam is a leading provider of advanced AI solutions for construction monitoring and documentation, and hosts a network of live streaming cameras from destinations across the globe inspiring exploration and driving progress.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
David Hakula CPA / MBA
Chief Financial Officer
Recent News
Shore News Network
2024-05-23
2024-03-12
Company data provided by crunchbase