Memorial Healthcare System · 23 hours ago
Accounts Payable Specialist - FT - Days - MSS
Memorial Support Services
Full-time
Onsite
Entry Level
1+ years expMemorial Healthcare System is dedicated to improving the health and well-being of the community. They are seeking an Accounts Payable Specialist to manage supplier payments, process invoices, and ensure compliance with financial policies.
Health Care
Responsibilities
Actively participates in application testing and troubleshooting with the Systems Coordinator - Accounts Payable and IT
Reconciles supplier statements and resolves credit holds
Works on RNI (received not invoiced) and INR (invoices not received) reports to resolve outstanding payables and invoice or supplier account problems
Creates and works with tools such as Excel, Word, PowerPoint, PDF and application-generated reports to provide and manage data
Assists management with month-end close processes including preparation and reporting of various accruals
May perform the following: Add suppliers and maintain all supplier information - including ACH banking data
Work closely with the Strategic Sourcing, Supplier Vetting and Legal departments to ensure data accuracy and legitimate use of suppliers
Run necessary sanctions
Conduct supplier master audits
May perform the following: Fully engage with the preparation, data review, data upload, processing and reporting of annual 1099s
Reviews and prepares Excel multi-line and multi-distribution invoice documents; applies needed corrections and formatting and uploads to the ERP system
Manages tuition and scholarship reimbursement payments to schools and recipients
Matches PO invoices using the Enterprise Resource Planning (ERP) applications to ensure 3-way match of invoice to PO and receipts; 2-way match of invoice to approval - all within the logic of each PO type
Reviews and audits all employee expense reports applying current policy, sending back for corrections, and routing to leaders for approval
Processes NonPO invoices and check requests, ensuring the appropriate approval levels are met within Memorial Healthcare System's (MHS) policy
Routes invoices out electronically for end user approval and coding
Reviews fully approved invoices for appropriate coding and approval prior to approving final payment
Complies printed checks with needed support documents for delivery to suppliers and end users to ensure proper payment application
Troubleshoots invoices in several applications and during various error states through to resolution
Manages assigned utility and supplier accounts
Routes invoices for needed coding and approval; utilizes bypass approval method, when appropriate, by coding/approving invoices; gathers and reports monthly utility and large supplier accruals; researches and resolves invoice and payment inquiries
Prepares batches, loads and sweeps invoices into Optical Character Recognition (OCR) software
Verifies accuracy of OCR extracted data and indexes any missing keyword data elements
Provides clerical support for the department, including mail processing, answering phones and various office duties
Assists in training new team members
Collaborates with supply chain, receiving and various department owners to support the procure to pay cycle for the entire healthcare system
Assists buyers with match exception invoices to problem resolution
Qualification
Required
High School Diploma or Equivalent (Required)
Accounts Payable Certification (ACCT PAY CERT) - Institute of Finance and Management
Accounts Payable Certification Grace (ACCT PAY GRACE) - Employee Grace Period for Essential Credential (GRACE)
One (1) year of experience in Accounts Payable
Company
Memorial Healthcare System
Be at the heart of exceptional care.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Paul Gaden
Chief Executive Officer, Memorial Regional Hospital
Rita Bunch
Chief Operating Officer, Memorial Regional Hospital
Recent News
2025-02-06
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