NEOGOV · 10 hours ago
26-04 Administrative Analyst
Detroit, MI 48226
Full-time
Onsite
Entry Level
$66K/yr - $107K/yr
2+ years expNEOGOV is seeking an Administrative Analyst for the United States District Court, Eastern District of Michigan. The role involves providing administrative support to the District Court Executive and Chief Deputies, ensuring compliance with guidelines and assisting in the coordination of court events and ceremonies.
GovTechHuman ResourcesInformation TechnologySoftware
No H1B
U.S. Citizen Only
Responsibilities
Provides administrative support to District Court Executive, Chief Deputy Clerks, senior managers and serves as a back-up to other administrative staff. Perform office reception duties, including receiving and screening calls, answering routine questions, directing calls and visitors, and distributing mail to the appropriate person or department
Communicate and respond to judges, chambers staff and management requests regarding court operations, policies and procedures. Communicate clearly and effectively, both orally and in writing, to explain operational matters and concepts. Interact effectively with the public and staff, providing quality customer service and resolving issues efficiently. Daily interaction with District Judges, Magistrate Judges, court staff, and the public
Prepare executive correspondence and other materials from dictation, rough copy or own notes for review and signature by unit executives and/or Chief Judge. Proofread and edit materials for accuracy, proper grammar, and spelling. Disseminate communications to appropriate executives, managers and staff, and follow up on action items to ensure a comprehensive and coordinated response, where required
Maintain calendar of the Chief Deputies. Make travel and lodging arrangements. Prepare travel vouchers in accordance with existing policies and procedures
Review, analyze, and standardize procedures, processes, programs, activities and manuals
Assist with the coordination and scheduling of United States Citizenship and Immigration Services (USCIS) on-site and off-site Naturalization Ceremonies. This includes direct interaction with District Judges, Magistrate Judges, and/or chambers staff, and USCIS for community and Court Naturalization Ceremonies. Provide support for naturalization ceremonies, both planning and day-of execution
Assist with the administration of Magistrate Judges’ performance evaluation process. Develop and maintain logs, tracking forms, spreadsheets, and databases for tracking statistics and data for the evaluations. Coordinate reports and supporting documents and present to chair of evaluation committee (District Judge)
Maintain records, files and other office reference materials, such as administrative manuals, bulletins, etc., including electronic and hard copy
Develop data tracking systems and a variety of other inventory related items
Coordinate approvals and payments for non-appropriated and fund accounts
Serve on Court Committees and assist committees with events and functions
Comply with the Guide to Judiciary Policy, applicable Administrative Office policies and procedures, internal controls guidelines, and all local policies and procedures. Abide by the Code of Conduct for Judicial Employees
Work closely with and perform as backup to the Executive Assistant, as required
Provide backup assistance and support to various administrative departments as directed
Perform other duties as assigned
Plan, manage and organize arrangements for court events and programs, court meetings, staff events and other programs. Duties include agenda and program development, site selection and planning, catering selections and speaker relations. Coordinate procurement and budgeting needs. Manage and direct all event logistics including program invitations, guest lists, etc
Maintain conference room calendars for various meeting room coordination. Arrange meetings, conferences, or other events including coordination of all notifications, preparation and distribution of meeting materials, administrative details and logistical matters. May be required to take meeting minutes
Assist with the employee recognition program, including tracking items and organizing recognition events
Coordinate and schedule court events including judicial investitures, portrait ceremonies, retirement ceremonies, law clerk orientation, judicial meetings, etc. Responsible for pre-event tasks including communications; invitations, programs and certificates; RSVP tracking; event space reservation; light refreshments/meals; and coordination of court photography, when applicable. Responsible for day of event coordination and logistics
Independently or leading a team, conduct and document internal control audits to assess operational efficiency and compliance with regulations; identify potential weaknesses and recommend improvements; monitor corrective action of any deficiencies identified in internal control and cyclical audits. Perform annual sensitive systems audit ensuring compliance with judiciary guidelines
Serve as point of contact for assistance and information for judges, court staff, other court units, attorneys, bar associations, federal and state agencies, members of the public and other interested parties
Draft and proofread materials as directed, including news releases and internal/external Court announcements. Update and/or maintain content for public website, external publications, Court Directory, Court Administration SharePoint site, Court’s LinkedIn account and other information relevant to the work of the Court and its civic engagement program
Responsible for the Court’s Quarterly Newsletter (e.g. prepare the layout, write/solicit articles, etc.)
Coordinate and support the Court’s public outreach and engagement programs by ensuring compliance with rules and regulations and supporting logistical aspects, such as visitor and vendor access requests, procurement coordination, and space and facilities related management. Serve as the Court’s point of contact and liaison between the Court and civic organizations. Organize and plan community outreach and educational events, such as student field trips, courthouse tours, Law Day, conferences and other engagement work as directed. Prepare invitations and programs for such events. Suggest and recommend events. Oversee the preparation and distribution of promotional material about the Court
Qualification
Required
High School graduation or equivalent and a minimum of two (2) years of specialized experience
Completion of a bachelor's degree may be used as an educational substitution
Specialized experience is defined as progressively responsible clerical or administrative experience that is in, or closely related to, the work of the position and which has demonstrated the particular knowledge, skills, and abilities to successfully perform the duties of the position and involves the routine use of software for word processing, data entry and report generation
Proficient in the use of Microsoft Word and/or Word Perfect, Excel, and PowerPoint
Skill and ability to manage an executive office in a professional environment
Ability to exercise mature judgment
Excellent written and oral communications, including the writing, editing, and proofreading of documents for spelling, grammar, style, abbreviations, and correct legal citation formats
Thorough knowledge of using executive office procedures and equipment
Familiarization with virtual platforms (Zoom, Teams, etc.)
Ability to learn Court rules and policies
Ability to multitask
Ability to maintain confidentiality and interact tactfully with a wide variety of persons is critical
Skill in administrative matters–file maintenance, record keeping, reporting and preparation of presentation material
Preferred
A minimum of two (2) years of specialized experience in a court/legal environment
Degree must be from an accredited college or university in business or public administration, political science, criminal justice, law or closely related field
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
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2025-10-31
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