Mass General Brigham · 4 days ago
Administrative Director, Research
Somerville, MA
Full-time
Hybrid
Lead/Staff, Director/Executive
$124K/yr - $181K/yr
5+ years expMass General Brigham is a not-for-profit organization dedicated to advancing patient care, research, teaching, and community service. The Administrative Director is responsible for setting administrative direction and coordinating research activities, collaborating closely with physicians, scientists, and leadership to address a wide range of research issues including financial, personnel, and regulatory matters.
Health CareHome Health CareMedical
Responsibilities
Responsible for the leadership and overall fiscal oversight for a large portfolio of research funds in the NCRI, totaling approximately $100M in annual expenditures
Manages > $100M portfolio of special funds (gifts, endowments, sundry) working in collaboration with PIs, development, and central offices to develop innovative and hybrid funding models
Directly manages and mentors the Contracts and Finance team, including hiring, onboarding, performance management, and professional development
As a key member of the NCRI multifunctional leadership team, shares the responsibility of developing strategic goals and implementation of initiatives while providing the organizational direction necessary to effect change and promote excellence for the NCRI
Collaborates with NCRI leadership to plan, strategize, and develop policies and procedures to maximize the organizational and financial position of the NCRI
Develops and provides reporting and analysis to the Co-Directors & Sr. Director of Healey at the level of the overall program and individual grants, and provides strategic guidance and interventions to ensure fiscal stability, responsible stewardship of funds, and administrative compliance, with institutional, federal, private, and industry guidelines
Conducts funding analyses, including forecasting anticipated deficits/surpluses
Meets with grant administrators and investigators to review potential deficit funds and alert the Executive Director NSI, Chief of Service, Vice Chairs, Executive Administrator, Administrative Director, and Principal Investigator of any financial issues that will have a negative impact on departmental finances
Leads the development and implementation of policies, procedures, and strategies for the NCRI contracts and finance function
Provides strategic oversight of site, vendor, and industry-sponsored clinical trial contracting, including budget development, review of financial terms, and coordination of payment structures for ARO-led studies
Oversees contracting and financial strategy for NCRI-led coordination-center trials and externally funded collaborations
Makes recommendations and provides ongoing training for all NCRI staff members on new policies or novel issues in clinical trial financial management. Serves as the NCRI’s liaison to hospital and research administrative offices and departments, and various institutional committees, including Research Management, Research Finance, and Supply Chain Management, HR, etc
Creates and delivers presentations to internal and external audiences related to clinical trial budgeting, contracting, and financial management
Works with the department and representatives from other departments to evaluate, establish, implement, and maintain systems, policies, and procedures consistent with MGH, Partners, Harvard Medical School, and sponsor agency guidelines
Works with principal investigators and fellows to research and identify new sources of funding
Reviews, adjusts, and submits bi¬annual Time and Effort reports for the Executive Director of the Neuroscience Institute to ensure compliance with governmental guidelines
Interprets and articulates institutional and sponsor research regulations, including numerous, detailed Federal regulations that are subject to varying interpretations and nonfederal regulations for which each private sponsor has unique requirements pertinent only to that sponsor; Develops and recommends solutions acceptable to both the institution and the sponsor; Maintains a current working knowledge of all pertinent sponsor regulations
Coordinates development, preparation, and distribution of research-related departmental publications/communications
Leads process improvement efforts, task forces, and special projects
Serves as a resource for the resolution of research questions/issues/problems
Reviews and interprets subcontract and industry agreements
Performs/coordinates special projects for leadership as may arise from time ¬to ¬time
Attend monthly meetings as required
Qualification
Required
Bachelor's Degree Finance required or Bachelor's Degree Business Administration required
Research Administration experience 3-5 years required
Research Management Experience 5-7 years required
Exceptional organizational skills and ability to organize time and priorities effectively
Ability to skillfully handle issues of sensitive nature with respect to confidentiality, abiding by institutional guidelines
Extensive knowledge regarding research financial, operational, business planning and project management, grant management, sponsor and institutional guidelines and requirements, etc
Ability to develop a common vision for stakeholders, communicate effectively, sell ideas, and take ownership and responsibility for activities
Effective financial and analytical skills, including ability to develop and monitor budgets, grant and contract management
Ability to ensure timely submission and review of budgets and performance evaluations
Excellent interpersonal skills to deal effectively with both senior management and staff
Strong verbal and written communication skills and proven ability to communicate complex material
Preferred
Master's Degree Business Administration preferred
Benefits
Comprehensive benefits
Career advancement opportunities
Differentials
Premiums
Bonuses as applicable
Recognition programs designed to celebrate your contributions and support your professional growth
Company
Mass General Brigham
Mass General Brigham specializes in providing medical treatments and health diagnostics services.
10001+ employees
H1B Sponsorship
Mass General Brigham has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (77)
2024 (61)
2023 (93)
2022 (70)
2021 (80)
2020 (29)
Funding
Current Stage
Late StageLeadership Team
E
Erin Flanigan
SVP, Human Resources, Community, Specialty Hospital Division
O’Neil A. Britton
Chief Integration Officer, Executive Vice President
Recent News
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