Plona Partners · 4 hours ago
Senior Legal Assistant
Austin, TX
Full-time
Hybrid
Mid, Senior Level
$80K/yr - $100K/yrPlona Partners is a top-ranked law firm seeking a Senior Legal Assistant to support their litigation team. The role involves managing case preparation, maintaining attorneys' calendars, and coordinating billing processes while ensuring confidentiality and adherence to deadlines.
Staffing & Recruiting
Responsibilities
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparation
Transmits information to courts and third parties by electronic filing, preparing submission in accordance with governing rules, creating proofs of service, drafting correspondence, completing courtesy copies, and strict adherence to deadlines
Conserves attorneys’ time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences and attorney meetings; scheduling couriers, and other special functions; coordinating preparation of charts, graphs, and other visuals; preparing expense reports. Circulates information and documents in a time sensitive manner
Maintains attorneys' calendars by planning and scheduling conferences, teleconferences, depositions and travel
Provides historical reference by developing and utilizing the filing and retrieval systems
Maintains electronic filing system (FileSite/iManage) and hard copies for record keeping when necessary
Represents attorneys by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney
Coordinates billing on a monthly basis including inputting attorney billable and non-billable time, preparing and editing draft bills and final invoices and distribution to clients. Tracking of paid and outstanding invoices
Prepares Chrome River reimbursement and credit card expenditure reports to accounting for assigned fee earners
Supports the New Client Intake process which includes the conflicts check, matter details and Engagement Letter preparation
Maintains client confidences by keeping client/attorney information confidential
Qualification
Required
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparation
Transmits information to courts and third parties by electronic filing, preparing submission in accordance with governing rules, creating proofs of service, drafting correspondence, completing courtesy copies, and strict adherence to deadlines
Conserves attorneys' time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences and attorney meetings; scheduling couriers, and other special functions; coordinating preparation of charts, graphs, and other visuals; preparing expense reports. Circulates information and documents in a time sensitive manner
Maintains attorneys' calendars by planning and scheduling conferences, teleconferences, depositions and travel
Provides historical reference by developing and utilizing the filing and retrieval systems
Maintains electronic filing system (FileSite/iManage) and hard copies for record keeping when necessary
Represents attorneys by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney
Coordinates billing on a monthly basis including inputting attorney billable and non-billable time, preparing and editing draft bills and final invoices and distribution to clients. Tracking of paid and outstanding invoices
Prepares Chrome River reimbursement and credit card expenditure reports to accounting for assigned fee earners
Supports the New Client Intake process which includes the conflicts check, matter details and Engagement Letter preparation
Maintains client confidences by keeping client/attorney information confidential
Company
Plona Partners
Plona Partners is a boutique legal recruiting firm privileged to be positioned with one of the most high-quality, diverse, and specialized talent networks in the world of law.
Founded in 2022
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase