Chubb · 12 hours ago
Administrative Assistant
Rochester, NY
Full-time
Onsite
Mid, Senior Level
$44K/yr - $76K/yr
5+ years expChubb is a world leader in insurance, providing a wide range of insurance products and services globally. They are seeking an Administrative Assistant to support the administrative and marketing team by managing multiple priorities, providing executive assistance, and coordinating various tasks with minimal supervision.
Commercial InsuranceFinancial ServicesHealth InsuranceInsuranceMortgageRisk Management
Responsibilities
Participate in planning and provide administrative support for departmental meetings and special events
Create effective PowerPoint and other presentations, as needed
Schedule and coordinate travel arrangements. Keep up to date on corporate travel policies and travel booking software, e.g., Concur
Prepare, submit, and track expense reports, as well as assist with data input and report generation
Arrange meetings and conference calls
Responds to regularly occurring requests for information
Maintain a proactive diary of items, including proactive support and follow up on items as needed
Maintain schedules and calendars
Responsible for maintaining reporting, administrative & marketing support systems accurately and comprehensively
Proficient user of MIS, CMR and other financial reporting tools
Coordinate, plan and lead branch social, volunteer and holiday events
Performs other duties as assigned
Qualification
Required
Advanced proficiency in MS Word, PowerPoint, Excel, Outlook, intranet, internet and travel and expense systems
Excellent organizational and time management skills, including demonstrated ability to multi-task, independently prioritize work in a high-volume environment, meet deadlines, and exercise excellent decision-making skills
Sound understanding of Zoom, WebEx and other teleconferencing equipment
Strong written and verbal communication skills and proven ability to build relationships internally and externally
Demonstrated ability to serve as a key administrative resource including the ability to research inquiries and provide accurate and timely responses
Strong interpersonal skills and the ability to communicate with all levels of the organization
Demonstrated experience in managing physical, electronic, and expense systems
Willingness to learn new systems and workflows
Analytical ability is required to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work
Proven ability to work independently and be a self-motivator
High school degree: College degree preferred
5+ years administrative experience required
Benefits
Comprehensive benefits package
Discretionary annual incentive program
Company
Chubb
Chubb is a mortgage firm that offers risk management, property, health, personal, business, health, home, and life insurance.
10001+ employees
Funding
Current Stage
Public CompanyTotal Funding
$10.25BKey Investors
Berkshire Hathaway
2025-08-04Post Ipo Debt· $1.25B
2024-07-29Post Ipo Debt· $1.3B
2024-05-15Post Ipo Equity· $6.7B
Leadership Team
Annmarie Dugan Hagan
CFO Operations Technology & Transformation Chubb Group
John Keogh
President & Chief Operating Officer
Recent News
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2026-01-22
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2026-01-08
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