Consumers Energy · 2 hours ago
Sr Executive Assistant to the SVP (People/Human Resources)
Jackson, MI
Full-time
Hybrid
Senior LevelConsumers Energy is Michigan’s largest energy provider, providing natural gas and/or electricity to millions of residents. The Senior Executive Assistant to the Chief People Officer plays a crucial role in supporting executive effectiveness, managing administrative tasks, and contributing to the People & Culture function.
Utilities
No H1B
Responsibilities
Provide proactive, high-quality executive support to the Chief People Officer, including complex calendar management, meeting coordination, and travel logistics
Anticipate scheduling needs, manage competing priorities, and ensure time is aligned to strategic objectives
Complete and submit expense reports in accordance to policy. Perform basic accounting duties; prepare executive expense accounts, initiate purchase requisitions, monitor department budgets and verify invoices are paid. Act as delegate, approve expense reports for direct reports to the SVP
Plan and execute meetings and events. Prepare meeting agendas, and other materials; attend meetings as requested for minutes, provide reports and track action items
Participate in coordinating leadership meetings and town halls
Manage travel arrangements and itineraries (flights, hotels, rental cars, ground transportation, mileage, TSA Prechecked)
Coordinate and manage execution and logistics of on-site and offsite meetings, executive leadership team meetings, offsite immersion trip visits, company meetings; to include attendee communications, venue management/coordination, travel/logistics coordination, audio/video set up and management as needed, meeting minutes, catering, etc
Monitor and track trainings via Workforce Connect to ensure that the SVP and staff are up-to-date and compliant
Perform onboarding and offboarding duties for SVPs direct reports and executive staff as needed
Manage and monitor organization's MS Teams/One Note and SharePoint sites
Screen all e-mails and visitors. Manage communications and respond to urgent inquiries from internal and external stakeholders. Receive and resolve routine and/or complex inquiries, handling highly confidential information, contracts, and documents with discretion
Manage calendars for the SVP. Handle complex integration of conflicting calendar priorities, ensuring the optimization of time, travel and bandwidth
Responsible for all administrative responsibilities including confidential and complex information, correspondence, contracts and other business communications and documents for the Senior Vice President and assigned organization
Complete a variety of administrative tasks, including creating and modifying routine and complex documents, process approvals on behalf of the SVP
Support the preparation of board and executive leadership presentations, including formatting, proofreading, version control, and coordination of inputs
Assist with the assembly of board books and executive updates, ensuring accuracy, clarity, and timeliness
Maintain high standards for presentation quality and confidentiality
Assist with routine People & Culture reporting, dashboards, and data preparation
Pull, organize, and validate data from HR systems and other sources to support leadership updates
Partner with People leaders to ensure reports are accurate, consistent, and aligned with agreed definitions
Expense reporting and purchase requisition support
Maintain and manage the annual HR calendar, including key cycles such as performance management, compensation, engagement, talent reviews, and leadership processes
Track communications, deadlines, dependencies, and deliverables across the People function
Provide administrative coordination for core HR processes to ensure smooth execution and follow-through
Support meeting cadence, operating rhythms, and process discipline across HR
Identify opportunities to streamline administrative tasks, improve organization, and reduce friction
Support business activities such as statements of work or requests for pricing
Serve as a professional, trusted point of contact for internal and external stakeholders, including third parties or board members
Partner closely with other executive assistants and leaders to support enterprise coordination
Handle sensitive information with discretion, professionalism, and sound judgment
Qualification
Required
A combination of education, training, and progressively responsible administrative experience sufficient to successfully perform executive-level support for a Senior Vice President
Experience providing executive-level administrative support, preferably to senior executives
Strong organizational, time management, and prioritization skills
Advanced proficiency in Microsoft Office (PowerPoint, Excel, Word, Outlook); strong PowerPoint skills required
Demonstrated ability to handle confidential information with discretion
Preferred
Experience supporting HR, People & Culture, or another enterprise function
Comfort working with data, reports, and basic analytics (e.g., Excel formulas, pivot tables, dashboards)
Experience supporting board or executive-level materials and processes
Ability to use and navigate SAP, DocuSign, Service Now, Access Now Professional Standard, WorkForce Connect
Working knowledge of FERC, MPSC and CMS Energy company guidelines Broad Knowledge
Experience with SAP Success Factors / Employee Central
Familiarity with HR systems and enterprise workflows
Benefits
Competitive compensation packages
Medical, Dental and Vision
401k with company match
Paid parental leave
Up to 13 paid Holidays
Paid time off
Educational Assistance Program
Company
Consumers Energy
We are Consumers Energy, Michigan’s energy provider and the career destination for driven professionals serious about service.
Founded in 1886Jackson, Mississippi, USA
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Garrick Rochow
President & CEO – CMS & Consumers Energy
Jennifer Kennedy
CEO Communications and Strategic Events
Recent News
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