MillerClapperton · 20 hours ago
Project Manager Assistant
Austell, GA
Full-time
Onsite
New Grad, Entry LevelMillerClapperton is seeking a Project Manager Assistant to provide comprehensive administrative, coordination, and operational support to the Project Management team. This role is critical for ensuring successful project execution by assisting with project setup, documentation, scheduling, and ongoing project tracking.
Manufacturing
Responsibilities
Support Project Managers by proactively managing assigned administrative and coordination tasks
Perform project start-up activities, including scheduling kickoff meetings, creating electronic and physical project folders, preparing and distributing project introduction letters, and confirming project-specific billing, contact, and shipping information
Prepare project-specific submittal packages, including product documentation, testing reports, color samples, approval materials, and other required items for Project Manager review
Assist with project documentation management, including highlighting drawings, scanning/printing plans, filing notices to owner, creating transmittals, managing LEED documentation, and maintaining internal databases
Monitor and maintain accurate project schedules, milestones, and release dates within the company intranet and tracking systems
Assist with change order tracking by monitoring pending change orders, confirming required approvals, and ensuring accepted change orders are properly entered for financial processing
Support project closeout activities, including preparing closeout documentation, completing closeout checklists, and coordinating final project records
Assist the Finance & Administration team with monthly billings, certificate of insurance requests, bonding-related tasks, and other project-related financial coordination as needed
Maintain and update internal spreadsheets and trackers, including job balance reports, major material tracking, milestone trackers, and closed project logs
Support recruiting and staffing efforts by coordinating with recruiting services, scheduling interviews, attending career fairs or recruiting events, monitoring applications, and assisting with candidate pipeline development
Serve as a departmental liaison by supporting onboarding activities, maintaining personnel trackers, and assisting with internal communications and morale-related initiatives
Draft departmental notices, customer correspondence (including notice-to-customer letters), and internal communications as assigned
Perform additional administrative, research, data entry, or special projects as assigned by Senior Management
Qualification
Required
Strong organizational skills with exceptional attention to detail and accuracy
Ability to manage multiple tasks with varying priorities in a fast-paced environment
Strong written and verbal communication skills; ability to interact professionally with customers, internal teams, and senior leadership
Proactive, self-motivated, and able to take ownership of responsibilities
High level of discretion and ability to maintain strict confidentiality
Proficiency in Microsoft Office and ability to learn internal project management and time tracking systems
Preferred
Background or experience in architecture, engineering, construction, or related industries
Experience with exterior cladding systems or building products
Working knowledge of ASTA (or ability to learn and develop proficiency)
Company
MillerClapperton
MillerClapperton specializes in engineering, fabricating, and installing cladding products and systems.
Founded in 1979
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Jerrie Self
CFO
Company data provided by crunchbase