Ultimate Staffing · 2 hours ago
Executive Assistant
Dallas, TX
Full-time
Onsite
Mid, Senior Level
3+ years expUltimate Staffing is seeking an Executive Assistant to provide high-level administrative support to senior executives. The role involves managing complex calendars, organizing travel, and coordinating meetings while maintaining a high level of discretion and efficiency.
EmploymentHuman ResourcesManufacturingStaffing Agency
Responsibilities
Manage complex calendars, schedule meetings, and coordinate appointments
Organize domestic and international travel-including flights, lodging, itineraries, and expense reporting
Prepare and edit correspondence, presentations, reports, and other documents
Serve as the primary point of contact between executives and internal/external stakeholders
Prioritize and manage multiple tasks to meet deadlines
Prepare agendas, take detailed meeting notes, and track follow-up action items
Coordinate executive-level meetings, board meetings, and team events
Draft professional emails, memos, and communications on behalf of executives
Maintain confidential files and records with a high level of discretion
Assist with budget tracking, invoice processing, and vendor management
Help streamline processes and implement administrative improvements
Support onboarding efforts for new team members where applicable
Assist in planning and executing strategic initiatives and special projects
Track project timelines, deliverables, and progress
Conduct research and compile information to support executive decision-making
Qualification
Required
Bachelor's degree or equivalent professional experience
3-5+ years of Executive Assistant or high-level administrative experience
Proficiency with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
Excellent written and verbal communication skills
Strong organizational, multitasking, and time‑management skills
Preferred
Experience supporting C‑suite executives
Familiarity with project management tools (e.g., Asana, Trello, Microsoft Planner)
Ability to work independently and handle sensitive information with discretion
Strong problem-solving skills and proactive mindset
Company
Ultimate Staffing
Ultimate Staffing specializes in clerical, administrative, customer service, and manufacturing and production positions.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Lisa Marez
Partnership Director
Company data provided by crunchbase