Sotheby's · 13 hours ago
Temporary Pre Sale Experience Coordinator
New York, United States
Full-time
Onsite
Mid Level
$50K/yr - $50K/yr
3+ years expSotheby’s is the world’s premier destination for art and luxury, and they are seeking an experienced Pre-Sale Experience Coordinator to oversee the operational execution of sales while delivering high-quality client service. The role requires collaboration with various departments to manage client inquiries, ensure compliance documentation, and coordinate the sale cycle effectively.
ArtCollectiblesEventsRetail
Responsibilities
Collaborate with wider business to address client enquiries, resolve client issues and execute client transactions to ensure the highest level of client satisfaction
Ensure all required legal and compliance documentation are on file including photo ID, proof of address, payment instruction and W8/9 forms
Liaise with clients and manage property throughout the sale cycle
Communicate with clients, shipping coordinators and overseas and regional offices to facilitate inbound shipments, obtain export licenses and arrange customs clearance in accordance with sale deadlines
Manage consignment agreements and terms of sale including requesting legal contracts, generating SAP contracts, tracking receipt of all contracts, IC disclosures and IC recipient contracts
Work closely with Legal department and Business Manager/Director on sale agreements with complex, highly managed terms
Collaborate with Business Manager/Director with regards to guarantees and irrevocable bids, ensuring all due diligence requirements are met
Work with Specialists, Compliance and Shipping to track all outstanding compliance issues and ensure they are resolved according to catalog and sale deadlines
Arrange for property to be authenticated, where necessary, in line with various committee deadlines
Coordinate the movement of property internally and externally for third-party services (such as restorers, external experts, authentication committees, photographers)
Set reserves in systems
Review presale compliance reports (AML, ALR) and complete High-Value Lot (HVL) forms as necessary
Prepare lot cards for exhibition
Coordinate post-auction transactions including post-auction sales, account adjustments and canceled sales
Obtain and action recommendations for unsold property and facilitate return to consignor shipment and/or collection
Process missed reserves
Follow pending payments with post sale
Liaise with Post-Sale to manage consignor expectations as it relates to late payment
Coordinate and facilitate the compliant processing of private sales, including contract preparation and logistics
Monitor and process House Property and Temporary Admission (TA) property quarterly
Support Inactive Inventory Initiative and work closely with Specialist department and Operations to meet inventory targets
Qualification
Required
At least 3+ years' experience in business administration and/or client service
Exceptional client service skills including strong verbal and written communication skills
Competencies in legal, finance and/or project management
Operationally minded with an appetite for technology
Ability to multi-task, prioritize and manage challenging deadlines
Creative problem solver with ability to act quickly and effectively under pressure
Highly organized and detail oriented
Self-motivated, enthusiastic, and able to work both independently and as part of a team
Strong knowledge of Microsoft Office
Preferred
Degree in business administration or equivalent field preferred
Prior experience with SAP or other Sotheby's systems is preferable
Benefits
Discretionary bonus
Competitive benefits package
Company
Sotheby's
Established in 1744, Sotheby’s is the world’s premier destination for art and luxury.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Mike Goss
CFO
Cynthia Houlton
Global Head of Demand Generation & Marketplace Luxury Division
Recent News
2026-01-23
2026-01-11
EIN Presswire
2026-01-11
Company data provided by crunchbase