BCS Systems Legal Billing · 17 hours ago
Administrative Assistant
Burbank, CA
Full-time
Onsite
New Grad, Entry Level
$17.50/hr - $20/hrBCS Systems Legal Billing is seeking an Administrative Assistant to support their operations. The role involves managing customer interactions, overseeing office tasks, and ensuring organizational goals are met in a productive environment.
BillingFinancial ServicesLegal
Responsibilities
Serve as a contact for customers and the sales executives to facilitate customer needs and resolve issues
Act as an additional point-of-contact for assigned accounts and delegate/manage tasks as necessary to appropriate internal departments
Prioritize your tasks in a fast-paced team environment (managing frequent tight deadlines and multitasking, etc.)
Oversee and achieve organizational goals while maintaining an efficient, productive, and positively cultured office and employee experience
Demonstrate strong customer orientation
Utilize superior written communication skills in an email intensive environment
Gather and input data into databases and verify the accuracy of valuable company information
Review date for errors or redundancies, make corrections and check input
Research information needed for incomplete documents with minimal oversight
Perform a variety of administrative duties, such as generating and distributing memos, letters, spreadsheets, forms, and faxes; and sorting and distributing incoming mail
Assist with billing by preparing and sending invoices; maintain client databases; track accounts; oversee the invoice workflow, and assist in copying and distributing production orders and other internal documents as requested
Update spreadsheets used by accounting, production, and field services as requested
Qualification
Required
Proven administrative experience
Superb written and verbal communication skills
Strong time-management skills and multitasking ability
Proficient in Microsoft Office, with the aptitude to learn new software and systems
Solid interpersonal skills
High school diploma or equivalent
Preferred
Previous success in office setting
Experience managing budgets and expenses
Experience developing internal processes and filing systems
Comfortable handling confidential information
Ability to adapt to changing situations in a calm and professional manner
Benefits
Health insurance
Paid time off
Company
BCS Systems Legal Billing
BCS Systems has been a leading California-based legal billing service, specializing in workers compensation billing, since 1983.
Founded in 1983
11-50 employees
H1B Sponsorship
BCS Systems Legal Billing has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (1)
Funding
Current Stage
Early StageCompany data provided by crunchbase