Northwestern University - The Feinberg School of Medicine · 4 days ago
Program Assistant III
Chicago, IL
Full-time
Onsite
Mid Level
$19.89/hr - $27.97/hr
4+ years expNorthwestern University's Feinberg School of Medicine is seeking a Program Assistant III to coordinate the Rheumatology Fellowship Program and divisional medical education. This role involves managing administrative processes, maintaining documents and databases, and liaising with various stakeholders in the medical education field.
Health CareHigher Education
Responsibilities
Independently responds to and composes correspondence
Creates and maintains standard spreadsheets and/or databases
Prepares queries, reports, statistics, tables, charts, etc. based on information compiled from various sources
Determines format, elements, trends, etc
Maintains websites and/or blogs
Creates new web pages and/or updates standard information/data within the application’s content management program
Approves appropriate expenses, purchases and reimbursements per budget
Creates and maintains financial records
Prepares forms
Verifies appropriateness and accuracy of charges
Processes and reconciles expenses, accounting transfers, and/or appropriation changes
Updates financial transaction spreadsheets and databases
Generates summary reports and statistics
Processes routine payroll actions
Maintains accounting balances for grants/contracts
Initiates full range of HR actions such as new employee dept orientation
Resolves hiring, termination, etc. processing problems
Drafts job descriptions
Explains HR procedures
Manages supervisor's and/or dept calendar
Manages registration and travel
Organizes and coordinates events which may include creating timelines
Collects agenda items and background materials
Creates registrant profiles
Coordinates complex itineraries involving domestic and/or international travel, etc
Prepares annual event, conference and/or meeting budget
Verifies invoices and expense reports; and/or reconciles to budget
Screens and prioritizes incoming calls
Responds to inquiries
Provides basic interpretation of policies and procedures
Researches information to resolve problems or issues
Provides a variety of administrative support for student services such as recruitment; admissions; applications; curriculum; program evaluation
Recommends alternatives for course requirements
Reviews administrative processes and procedures regarding student services and recommends changes
Performs other duties as assigned
Qualification
Required
A high school diploma or equivalent required
4 years of administrative support or other relevant experience required
Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required
Preferred
Bachelor's degree in a related field
Skill/knowledge at an advanced level for Microsoft Office
Skill/knowledge at an advanced level for Adobe suite of software, including Illustrator and Photoshop
Skill/knowledge with web content editing and/or HTML
Action oriented - Willing or likely to take practical action to deal with a problem or situation
Coachability - Receptive to feedback, willing to learn, embracing continuous improvement
Collaboration - Facilitates open and effective communication, cooperation and teamwork within and outside of one's own team
Collegiality - Helpful, respectful, approachable; builds strong working relationships and a positive work environment
Initiative - Exhibits energy and desire to achieve; sets ambitious goals and acts decisively; takes action that no one has requested to improve or enhance job results and avoid problems
Meets deadlines - Displays consistency and success in adhering to deadlines
Multi-tasking - Demonstrates ability to work on multiple projects simultaneously
Organization - Plans, organizes and schedules in an efficient, productive manner; anticipates contingencies and pays attention to detail
Benefits
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more!
Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care.
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources.
Company
Northwestern University - The Feinberg School of Medicine
The defining mission of Northwestern University Feinberg School of Medicine, a $1.1 billion enterprise located in the heart of Chicago, is to educate the next generation of physicians.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Parkinson's Foundation
2023-07-25Grant
Leadership Team
Alpesh Patel
Vice Chair of Strategy
Recent News
2025-09-10
Genetic Engineering News
2025-08-08
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