City of Gainesville · 20 hours ago
Program Coordinator (Tree Mitigation)
Gainesville, Fl
Full-time
Onsite
Mid Level
$21.59/hr - $34.88/hr
3+ years expCity of Gainesville is committed to building and improving the community, and they are seeking a Program Coordinator for the Urban Forestry Program. This role involves developing, implementing, and administering programs, supervising staff, and coordinating special events to enhance community engagement and compliance with city policies.
Government Administration
Responsibilities
Develops, implements, and administers programs and events for the City
Serve as a primary contact for Special Event permits
Assist event organizers through the permitting process and coordinate the application review process with department approvers
Evaluates the effectiveness of programs and practices and makes recommendations relating to projects, needs, and development
Assists in the development of long and short-range plans and assists with budget preparation
Determines functional needs and locates and obtains appropriate materials (applications, site plans, insurance certificates, facility rental agreements, indemnity waivers, OTs, emergency plans, etc.)
Assists in the development of policies, procedures, and administrative guidelines for staff
Review all permit applications to ensure that events meet City ordinances and policies in the application and actual implementation
Coordinates public relations activities, including speaking before groups and media and preparing press releases, brochures, and newsletters
Develops or acquires program materials, including brochures, newsletters, handouts, bulletin boards, displays, exhibits, and other required equipment and supplies
Serve as the in-house expert and primary contact on the Special Event permit software
Train staff as needed on how to review, comment, and invoice applications
Assists in the selection of and supervises, plans, evaluates, disciplines, trains, and coordinates the work of assigned staff
Serves as liaison to advisory boards or friend groups
Develops community partnerships for programming, events, and projects
Assists with maintaining agency accreditation
Responsible for conducting the full range of activities required to prepare, submit, and manage current and new grant proposals for public and private funders, as well as major gifts acquisition in compliance with local, State, and Federal policies and procedures required for the receipt of grant funding
Research public and private grant sources (agencies, corporations, and foundations) to identify sources of restricted and unrestricted funding
Establishes short- and long-range fundraising goals for funding sources
Prepares City Commission agenda items related to grant proposals
Gathers information necessary to report to funders on current and/or completed grant programs
Cultivates and nurtures relationships with current and potential corporate and foundation sponsors and individual donors
Develops an inventory of current and potential partners, sponsors, collaborators, and grant providers
Provides regular progress reports to the supervisor
Attends staff meetings and participates in organization-wide planning activities
Coordinates and develops community groups and volunteers to assist in related projects, programs, and events
Ensure compliance with State and local management requirements, policies, and procedures
Prepares and submits related reports and documents, updates, and maintains computerized tracking/monitoring systems of all inventories
Coordinates events and interfaces with other related City events and events sponsored by other organizations
Coordinates with local, state, and federal agencies, organizations, and individuals relating to program issues
Interacts with citizens and ensures the highest quality of internal and external customer service possible in all activities
Assists in the development of new facilities or properties
Stays current on developments in program trends
Attends work on a continuous and regular basis
Qualification
Required
A Bachelor's degree from an accredited four (4) year college or university with major course work in a field relevant to the assigned area
Three (3) years of progressively responsible program administration experience or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities
A valid United States Driver's License is required for the appointment
Valid Florida Driver's License required within thirty (30) days of start date
Considerable knowledge of principles, practices, and concepts related to planning, developing, directing, and administering assigned programs and events, related issues, and operational environments
Ability to analyze program effectiveness and make recommendations for change and improvement
Working knowledge of and the ability to make informed decisions in accordance with laws, ordinances, and statutes governing Federal/State grant funding
Basic knowledge of government finance, accounting, and purchasing practices, policies, and procedures
Demonstrable working knowledge of personal computers and department-related software
Knowledge of program coordination concepts, principles, and operations
Ability to perform program management functions, including the ability to plan, assign, and supervise the work of others
Ability to organize and conduct educational programs and events
Ability to gather information, maintain accurate records, and prepare moderately complex reports
Ability to prepare effective correspondence on sensitive and confidential matters
Ability to perform mathematical computations rapidly and accurately
Ability to effectively work with and communicate with, both orally and in writing, the general public, private and corporate funders and foundations, business owners, community leaders, board members, and City employees
Ability to exercise good judgment, tact, and diplomacy in all public contacts
Preferred
American Red Cross Water Safety Instructor (WSI) certification is required
American Red Cross Water Safety Instructor Training (WSIT) certification is preferred
American Red Cross Lifeguard (LG) Training is required
American Red Cross Lifeguard Instructor (LGI) certification is preferred
National Alliance for Youth Sports certification as a Certified Youth Sports Administrator (CYSA) is preferred
Must complete the Department of Children and Families (DCF) 40-hour Introductory Child Care Training within 15 months of hire, take additional specialized DCF training courses, or have an education exemption
Must complete annual In-service training
National Recreation and Parks Association certification as a Certified Parks and Recreation Professional (CPRP) is required within 12 months of the hire date
Benefits
Health insurance
Life insurance
Paid leave
11 paid a holidays a year
A pension plan
A deferred compensation plan
On-site fitness centers
Tuition reimbursement
On-site medical staff
A wellness program to keep you healthy and happy
Company
City of Gainesville
Gainesville is defining a new kind of city - a new American city - that aspires to become a model for other communities
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Bonita Delatorre
Talent Acquisition Specialist
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